Health Records Clerk II - Health Information Services

Nova Scotia Health Authority; Richmond; On-site; CAD 30,000 - 60,000; Part time

Job summary

A leading healthcare organization in Nova Scotia is looking for a clerical staff member to support patient admissions and documentation processes. The ideal candidate should possess medical terminology knowledge and have previous clerical experience. The role offers $23.34 to $25.38 per hour and includes flexibility with shifts covering days, evenings, weekends, and holidays. Join a diverse and innovative team dedicated to providing quality healthcare services.

Qualifications

• 1 year related clerical/secretarial experience required.
• Ability to assess situations and seek resolution.
• Physical ability to perform duties including bending, carrying, and sitting for long periods.

Responsibilities

• Perform clerical procedures related to chart processing control.
• Admit, discharge and transfer patients.
• Process all types of patient/client documentation.

Skills

Proficient keyboarding skills

Good interpersonal and communication skills

Ability to work independently

Competencies in other languages (French preferred)

Education

Grade 12 plus graduation from an accredited secretarial or business course

Medical Terminology Course

Tools

Windows

Job description

Req ID: 214109
Location: Eastern Zone, Strait Richmond Hospital
Department: IMIT HIS Admitting & Registration EZDHA7
Type of Employment: Casual Casual Relief (3%) x 1
Union: CUPE Admin Professionals
Posting Closing Date: 23-Dec-25

Nova Scotia Health is the largest provider of health services in Nova Scotia. We’re on a mission to achieve excellence in health, healing, and learning through working together. Our team provides high‑quality inpatient and outpatient services, including urgent care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.

About the Opportunity

The incumbent will perform clerical procedures related to chart processing control. Specific duties can include:

• Process inpatient admissions, day surgery and outpatient records ensuring that charts are received in the department in an appropriate time
• Admit, discharge and transfer patients
• Register outpatients for clinics, Day Surgery, and Emergency
• Operate switchboard and direct calls as required to departments and patients
• Maintain current knowledge of alarm procedures
• Act as receptionist to the general public and other clients
• Generate, distribute and maintain daily/monthly statistical reports
• Accept financial payments, provide receipts, facilitate transport of receipts
• Maintain appropriate registers and distribute to appropriate agencies as required
• Maintain chart control procedures to ensure accurate chart retrieval/maintenance
• Maintain the accuracy of the Master Patient Index (MPI) in Meditech
• Provide excellent client service in a fast‑paced, deadline‑driven environment
• Maintain confidentiality of all communications, written and verbal
• Process all types of patient/client documentation
• Provide assistance to physicians as required for chart completion
• Receive and process telephone inquiries
• Physical ability to perform the duties of the position, including bending, carrying, walking, pushing and sitting for long periods of time

About You

We would love to hear from you if you have the following:

• Grade 12 plus graduation from an accredited secretarial or business course, or 1 year related clerical/secretarial experience required
• Medical Terminology Course required
• Proficient keyboarding skills
• Demonstrated knowledge of Windows
• Good interpersonal and communication skills – a high degree of tact, judgement and confidentiality
• Ability to work independently, assess situations and seek resolution if possible, in accordance with District policies and procedures
• Ability to work in an area with frequent interruptions
• Competencies in other languages an asset; French preferred

A skill test may be included as part of the selection process.

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Casual Relief
• Schedule may include days, evenings, weekends and Holiday coverage

Compensation and Benefits

$23.34 - $25.38 Hourly

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self identify.