Food & Beverage - Administrative Assistant - Casual Part Time

Calgary Stampede; Calgary; On-site; CAD 30,000 - 60,000; Part time

Job summary

A community organization is seeking a part-time Administrative Assistant within the Food & Beverage team in Calgary. Responsibilities include providing administrative support, answering communications, and maintaining databases. The ideal candidate is proactive, detail-oriented, and has at least two years of office experience along with preferable hospitality experience. This position offers a unique work environment with opportunities for growth and development.

Benefits

Unique work environment

Opportunities for advancement

Employee training

Qualifications

• At least two years of office experience.
• At least one year of hospitality experience, preferably in food and beverage.
• Minimum typing speed of 45 words per minute.

Responsibilities

• Answer phones and emails.
• Provide administrative support services to the Food & Beverage team.
• Create and maintain business documents.

Skills

Attention to detail

Customer service attitude

Ability to multi-task

Good telephone decorum

Education

College diploma or university degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Ungerboeck

UKG

Job description

Food & Beverage - Administrative Assistant - Casual Part Time

Job Category : Culinary

Requisition Number : ADMIN003554

• Posted : December 15, 2025
• Part-Time

Locations

Showing 1 location

Calgary Exhibition & Stampede
CALGARY, AB T2P2K8, CAN

Description

About the Calgary Stampede!

The Calgary Stampede is a not-for-profit community organization that preserves and promotes our western heritage, cultures and community spirit with a vision to create a world‑class, year‑round gathering place for the community. Exemplifying the theme, We’re Greatest Together, the Stampede is one of the most respected volunteer‑based organizations in the world governed by a Board of Directors with over 2,500 passionate volunteers and 1,200 year‑round employees.

As an organization that exists for the benefit of the community, inclusion and equity are woven into our core values of western hospitality, pride of place, integrity, and commitment to the community. The world‑class, year‑round gathering place we have built for the community also welcomes visitors from around the world and those who are new to the local community. We know that blending diverse cultures with our long‑standing traditions makes community spirit thrive.

Position Summary

The Admin Assistant is a member of the Food & Beverage Team, responsible for administrative support and to ensure that matters are attended to in an effective and efficient manner. This position is the face of the Food & Beverage Team. This is a great opportunity for someone looking for a long‑term career opportunity with growth potential.

Our vision is to provide “WORLD CLASS SERVICE WITH WESTERN HOSPITALITY”.

Closing Date: Monday December 29, 2025

Responsibilities

Responsibilities of this role include, but are not limited to:

• Reception: answers phones and emails.
• Provide administrative support services to the Food & Beverage team including data entry, payroll, reports, invoicing, client requests and other general administrative duties.
• Employee follow up on missed shifts, required training, documentation.
• Create and maintain business documents using Word, Excel, and Publisher.
• Maintain customer and event database.
• Order office supplies and maintain equipment.
• Deliver the highest standards of customer service and excellent interpersonal skills.
• Other duties as assigned.

Qualifications

The ideal candidate will be reliable, highly motivated, proactive, energetic and have the ability to multi‑task. He/she will have excellent telephone decorum and a positive customer service attitude as well as the following:

• Attention to detail and a high level of accuracy.
• Able to work independently and within a team environment.
• At least two years of office experience.
• At least one year of hospitality experience, preferably in food and beverage.
• Able to deal with a fast‑paced environment and tight deadlines.
• Intermediate to expert level computer skills in MS Word, Excel, PowerPoint, Publisher and Outlook.
• Minimum typing speed of 45 words per minute.
• Experience with Ungerboeck is an asset.
• Experience with UKG is an asset.
• Experience dealing with a high volume of email and phone calls is an asset.
• A college diploma or university degree would be an asset.

The Calgary Stampede offers a unique and exciting work environment and the opportunity for advancement and employee training.

To Apply

To apply, please submit your resume via the “Apply now” button on the top right.

All applicants are thanked in advance and only those selected for interviews will be contacted.