Financial and Executive Administrative Assistant

TAG HR; Tillsonburg; On-site; CAD 50,000 - 59,000; Full time

Job summary

A local HR consulting firm is seeking a full-time, on-site Financial and Executive Administrative Assistant in Tillsonburg. The role involves office coordination, financial data entry, and administrative support for executives. Candidates should have at least 2 years of experience and proficiency in Google Workspace. This position is crucial for supporting office operations and requires strong organizational skills.

Qualifications

• 2+ years’ experience in administration, bookkeeping, or office coordination.
• Experience with financial data entry and expense tracking.
• Ability to handle sensitive information discreetly.

Responsibilities

• Maintain office tidiness and manage supplies.
• Coordinate meeting logistics and small events.
• Enter financial transactions and process corporate credit card entries.
• Track expenses, maintain spreadsheets, and assist with reconciliations.
• Manage calendars, book travel, and prepare expense reports for executives.

Skills

Office coordination

Financial data entry

Strong organizational skills

Communication skills

Proficiency in Google Workspace

Tools

QuickBooks Online

NetSuite

ApprovalMax

Job description

Overview

Salary: $59,000

Seeking a full-time, on-site Financial and Executive Administrative Assistant to support office operations, financial processes, and executive-level tasks. This role involves office coordination, financial data entry, and administrative support for senior staff.

Responsibilities

• Maintain office tidiness and manage supplies
• Coordinate meeting logistics and small events
• Enter financial transactions and process corporate credit card entries
• Track expenses, maintain spreadsheets, and assist with reconciliations
• Manage calendars, book travel, and prepare expense reports for executives
• Occasionally assist with personal tasks or errands

Qualifications

Required:

• 2+ years’ experience in administration, bookkeeping, or office coordination
• Proficiency in Google Workspace
• Experience with financial data entry and expense tracking
• Strong organizational and communication skills
• Ability to handle sensitive information discreetly
• Full-time on-site availability in Tillsonburg

Preferred:

• Experience with QuickBooks Online, NetSuite, or ApprovalMax
• Prior support of executives or travel coordination
• Background in finance, construction, or professional services

Work Environment

• On-site, full-time during business hours
• Occasional schedule flexibility or travel may be required
• Office setting with standard equipment use and some light lifting (up to 20 lbs)