Field Administration Coordinator (U25-188)

FortisAlberta; Sherwood Park; On-site; CAD 60,000 - 75,000; Full time

Job summary

A leading energy provider in Sherwood Park is looking for a Field Administration Coordinator. The successful candidate will manage inventory, support internal auditors, and maintain effective relationships with stakeholders. A high school diploma and at least 4 years of administrative experience are required. This full-time position offers diverse responsibilities and opportunities for improvement within the organization.

Qualifications

• Minimum of 4 years’ experience in an administrative role.
• Proven ability to develop and maintain effective relationships.

Responsibilities

• Coordinate material inventory counts.
• Monitor and replenish material.
• Respond to internal auditor concerns.
• Calculate and invoice customers for costs.
• Maintain and correct reports on material failures.
• Upload reports to SAP within deadlines.

Skills

Proficiency in MS Office

Working knowledge of SAP

Effective communication

Organizational skills

Problem-solving skills

Customer service focus

Education

High School Diploma

Business Administration Certificate or Diploma

Job description

Overview

FortisAlberta – Field Administration Coordinator (U25-188)

Location: Sherwood Park

Status: 01 Full Time - Salaried

Application Deadline: October 9, 2025

Number of Hires: 1

Description

Under the general direction of the Supervisor Operations Business Services, this position is responsible for the management and coordination of a diverse variety of duties, accountabilities and requests for area staff/offices. The Field Administration Coordinator will work closely with various departments to ensure issues are resolved efficiently, appropriately and in a manner that is in keeping with FortisAlberta’s values and regulatory requirements.

Responsibilities

• Coordinate, manage and reconcile various material inventory counts on a weekly, quarterly and annual basis.
• Monitor and replenish material for multiple storage locations within the service area.
• Respond to concerns from internal auditors pertaining to compliance within SOX regarding inventory counts, accounting practices, material management and other pertinent processes.
• Access and interpret information to accurately calculate and invoice external customers on capital/non-capital labour, vehicles, material and other related costs.
• Accurately maintain, run and correct reports on storage location material failures.
• Upload Third Party Accident reports from FLIPS into SAP and monitor to ensure costs are billed through the various Miscellaneous Accounts Receivable (MARs) processes.
• Upload Safety Incident reports from FLIPS into SAP within 48 hours of incident.
• Review and analyze the effectiveness and efficiency of existing policies, procedures and practices; recommend and implement approved improvements beneficial to Field Operations and other areas of the organization.
• Provide support to the local Director and Manager Field Operations on a variety of business matters including the new hire process, financial processes, ad hoc reports/spreadsheets, etc. while maintaining a high degree of confidentiality.
• Order, track and monitor tools and safety equipment for the service area.
• Assist in facilitating meetings and organizing functions for the service area.
• Build and maintain relationships with a variety of internal departments and external stakeholders.
• Special projects and other duties as assigned.

Knowledge, Skills & Abilities

• Intermediate computer skills including proficiency in MS Office and an extensive working knowledge in multiple modules of SAP.
• Proven ability to develop and maintain effective relationships with internal and external stakeholders; this includes good communication, interpersonal and problem solving skills.
• Customer service focus supported by solid organizational and time management skills in order to prioritize numerous projects and competing demands.
• Demonstrated initiative in recognizing opportunities for improvement and efficiency in processes and practices.
• Proven ability to work independently and as a member of a team.
• Working knowledge of FortisAlberta’s Policies and Procedures.

Required Qualifications

• A High School Diploma plus a minimum of 4 years’ experience in an administrative role is required;
• An equivalent combination of education and experience may be considered.

Preferred Qualifications

• A Business Administration Certificate or Diploma would be considered a definite asset.

Special Condition

Some travel may be required to neighboring service areas.

To Apply

Please submit your resume via the button below: "Apply"

We thank all applicants for their interest; however, only those candidates to be considered for an interview will be contacted.

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