Executive Assistant to the President & CEO

ROBINSON; Vancouver; On-site; CAD 70,000 - 95,000; Full time

Job summary

A leading Canadian distributor in Vancouver is seeking an experienced Executive Assistant to the President & CEO. The ideal candidate will provide comprehensive organizational support, manage schedules and travel arrangements, and handle confidential information with discretion. You will play a key role in ensuring smooth operations in a fast-paced environment. Competitive salary of $70,000 to $95,000 plus bonuses and benefits offered.

Benefits

Monthly bonus opportunities

Annual profit sharing

Wellness days

RRSP program

Generous benefits package

Qualifications

• At least 5 years' experience as an Executive Assistant.
• Experience planning multi-day events and conferences.
• Experience working independently and with discretion.

Responsibilities

• Provide comprehensive administrative support to the President & CEO.
• Plan and coordinate internal and external meetings.
• Manage travel arrangements for domestic and international trips.

Skills

Executive support

Calendar management

Confidential information handling

Communication skills

Event planning

Microsoft Office proficiency

Education

Post-secondary diploma in Business or similar

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Outlook

Job description

Overview

We know what it means to put the customer first-our business is built upon a tradition of exceptional, individualized customer service. Our employees experience the excitement and satisfaction that comes from working for a successful, expanding company where every team member makes a difference and where initiative and hard work are valued and rewarded. We are confident that if you choose to work at ROBINSON, you will be taking your first steps towards a challenging, profitable, and satisfying career.

The Executive Assistant to the President & CEO is highly organized and skilled at managing complex schedules, travel, and priorities. You anticipate needs, solve problems proactively, and have excellent organizational skills. You bring strong technical skills and a calm, professional presence in all interactions. You\'re adaptable to changing priorities, comfortable working independently, and able to manage confidential information with discretion.

Responsibilities

• Provide comprehensive administrative support, including calendar management, meeting coordination, screen & prioritize email
• Handle information with an extremely high degree of sensitivity and confidentiality
• Anticipate needs, ensuring materials are prepared & available in advance of meetings and appointments
• Plan and coordinate internal and external meetings, including invitations, agendas, materials, meeting rooms, technical requirements, catering, etc.
• Plan and coordinate all travel arrangements (domestic and international) for the President & CEO, and others upon request
• Take minutes during meetings, including typing, proofreading and distributing a wide variety of complex and confidential reports, letters, memos, and presentations; proactively manage action items and follow ups
• Review, update, edit and format a variety of reports, presentations, letters and documents
• Maintain an electronic filing system
• Manage company season ticket packages, including assignment and distribution of tickets
• Oversee the organization, preparation and distribution of content for Advisory Board meetings, as well as attend and take minutes
• Provide administrative support to the Chair and Advisory Board, as required
• Perform other duties as assigned

About You

• At least 5 years\' experience as an Executive Assistant or in a senior administrative role directly supporting top executives.
• Post-secondary diploma in Business, Communications, Administration or similar an asset
• Experience planning multi-day events, meetings and conferences
• Technology adept and skilled in using various digital tools and platforms
• Advanced Microsoft Office skills (Word, Excel, PowerPoint, Publisher, Outlook)
• Outstanding organizational skills with the ability to shift priorities and multitask
• Experience working independently
• Exceptional communicator, both written and verbal
• Experience working with highly confidential information discreetly and diplomatically
• Ability to flex your work location and / or hours to meet the needs of the President & CEO

About ROBINSON

Family-owned ROBINSON is a leading Canadian distributor of plumbing, heating, electrical, and lighting products. Today, the company serves customers in the construction industry and retail home improvement markets through a network of 34 distribution warehouses and showrooms in British Columbia, Alberta, Saskatchewan, Manitoba, and Ontario. ROBINSON\'s reputation as a growing company with a customer-service oriented culture continues to attract and retain top quality people and has earned it Platinum status among Canada\'s Best Managed Companies. ROBINSON is committed to a diverse, inclusive, and respectful workplace. We strive to foster an environment that values our differences and believe in giving back to the communities in which we live and work.

Compensation and Benefits

ROBINSON values your experience and recognizes the contributions you make to the success of our business. Your starting pay will be based on the skills and experience you bring to the role. In BC, employees in this position can expect to earn as base salary of $70,0000 to $95,000 per year, with opportunities to earn more as you grow and develop with us. Your salary will be supplemented with monthly bonus opportunities, annual profit share, wellness days, RRSP program and a generous benefits package.

ROBINSON will provide accommodation for candidates with disabilities throughout our interview and selection process.

Thank you to all interested candidates, only those selected for an interview will be contacted.