Executive Assistant to Executive Director - Health Services Central Zone

Nova Scotia Health Authority; Halifax; On-site; CAD 60,000 - 80,000; Full time

Job summary

A public health organization in Halifax seeks an Executive Assistant to provide comprehensive administrative support to senior executives. The role involves managing communications, coordinating meetings, and overseeing sensitive information while fostering collaboration across departments. Ideal candidates will have a post-secondary diploma, 5-7 years of relevant experience, and advanced communication skills. Compensation ranges from $27.4580 to $34.3224 hourly, inclusive of potential benefits.

Benefits

Health and dental coverage

Travel insurance

Defined benefit pension plan

Qualifications

• 5-7 years of experience providing executive-level support and office coordination.
• Experience with integrated service models and multiple stakeholders.
• Exceptional organizational skills and ability to manage competing demands.

Responsibilities

• Serve as primary contact for executive leadership and facilitate communication.
• Manage calendars, coordinate meetings, and organize travel arrangements.
• Handle sensitive information with discretion and draft communications.

Skills

Organization

Communication

Leadership

Critical Thinking

Interpersonal Skills

Education

Post-Secondary diploma in office administration or business administration

Undergraduate degree in a related field

Tools

Modern office technologies

Job description

Req ID: 213773
Location: Central Zone, QEII
Department: OPCZ ED HS Regional Comm and Rural
Type of Employment: Temporary Hourly FT long-assignment (100%) x 1 for 1 year
Employment Status: Non-union Position
Posting Closing Date: 16-Dec-25

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.

About the Opportunity

Reporting to the Executive Director of Health Services, Central Zone, the Executive Assistant provides confidential and comprehensive, executive-level support to the Zone Executive Director and Central Zone Director of Diagnostic Imaging. This includes responsibility and accountability for overall effective management and coordination of the offices of the Zone Executive Director and CZ Director of Diagnostic Imaging.

Requiring a strong level of independence and demonstrating advanced communication, relationship building, organizational and critical thinking skills, the Executive Assistant enables and supports administrative aspects of zone operations with a proactive approach supporting the Zone Executive Director to focus on strategic priorities and achievement of goals and objectives. The Executive Assistant contributes and supports leadership to the administrative assistants within the zone in terms of all administrative activities.

Key Responsibilities

• Serve as the primary contact and liaison for executive leadership, facilitating communication and collaboration with internal and external stakeholders.
• Manage calendars, coordinate meetings, and organize travel arrangements while ensuring preparedness and adherence to timelines.
• Handle sensitive and confidential information with discretion, maintaining the highest level of professionalism; research, draft, and proofread communications and documents on behalf of leadership.
• Utilize advanced office and meeting technologies to streamline processes and enhance efficiency.
• Track and coordinate projects, ensuring milestones and deliverables are met.

About You

• Post-Secondary diploma in a recognized office administration, business administration or secretarial program; Undergraduate degree in a related field is considered an asset.
• 5-7 years’ of progressively responsible experience, providing executive level support, office coordination and management.
• Experience within an integrated service model provided throughout several locations with multiple partners and stakeholders preferred.
• Experience within healthcare and familiarity with Central Zone operations preferred.
• International Association of Administrative Professionals (IAAP) certification is an asset.
• Exceptional organizational, leadership, and decision-making skills.
• Advanced written and verbal communication abilities, with experience adapting messages for diverse audiences.
• Proven ability to work independently, prioritize tasks, and manage competing demands under tight deadlines.
• Strong interpersonal skills to foster and maintain collaborative relationships.
• Proficiency with modern office technologies.
• Competencies in other languages an asset, French preferred.

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Compensation and Benefits

$27.4580 - 34.3224 hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.