Executive Assistant, Quality and Reporting Manager

KAD Consulting Services; Calgary; On-site; CAD 45,000 - 60,000; Full time

Job summary

A dynamic consulting firm is seeking a highly organized Executive Assistant / Office Manager to support their team in Calgary, Alberta. This full-time role includes administrative support, managing executive calendars, and bookkeeping tasks. The ideal candidate should possess strong clerical skills, customer service abilities, and experience with Microsoft Office applications. A competitive salary with a comprehensive benefits package is offered.

Benefits

Company events

Dental care

Disability insurance

Employee assistance program

Extended health care

On-site parking

Relocation assistance

RRSP match

Vision care

Wellness program

Qualifications

• 4 years of experience as an Executive Assistant.
• 3 years of experience in financial reporting.
• 4 years of experience managing a team.

Responsibilities

• Manage executive calendars using Microsoft Outlook Calendar.
• Provide exceptional customer service to clients.
• Perform bookkeeping tasks and maintain accurate financial records.
• Handle front desk responsibilities and greet visitors.
• Organize and maintain office files for easy retrieval.
• Assist in proofreading documents for accuracy.
• Utilize Google Workspace and Microsoft Office applications.
• Coordinate office supplies inventory and orders.
• Support administrative functions such as travel arrangements.
• Implement efficient office procedures to enhance productivity.

Skills

Proficiency in QuickBooks for financial management tasks

Strong customer service skills with a focus on client satisfaction

Experience with Microsoft Outlook Calendar for scheduling purposes

Excellent typing skills with attention to detail for data entry tasks

Solid bookkeeping knowledge to assist with financial recordkeeping

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

Strong organizational skills to manage multiple priorities effectively

Exceptional proofreading abilities to ensure high-quality documentation

Ability to handle multi-line phone systems efficiently while maintaining professionalism

Job description

Overview

We are seeking a highly organized and proactive Executive Assistant / Office Manager to support our team in a dynamic office environment. This role is essential for ensuring smooth operations and providing administrative support to executives and staff. The ideal candidate will possess strong clerical skills, exceptional attention to detail, and the ability to manage multiple tasks efficiently.

Responsibilities

• Manage executive calendars using Microsoft Outlook Calendar, scheduling appointments and meetings effectively.
• Provide exceptional customer service by addressing inquiries and assisting clients in a professional manner.
• Perform bookkeeping tasks, including data entry and maintaining accurate financial records using QuickBooks.
• Handle front desk responsibilities, including greeting visitors and managing multi-line phone systems with excellent phone etiquette.
• Organize and maintain office files, ensuring all documents are accurately filed for easy retrieval.
• Assist in proofreading documents for accuracy and clarity before distribution.
• Utilize Google Workspace and Microsoft Office applications to create reports, presentations, and correspondence as needed.
• Coordinate office supplies inventory and place orders to ensure the office is well-stocked.
• Support administrative functions such as travel arrangements, meeting coordination, and event planning.
• Implement efficient office procedures to enhance productivity within the team.

Skills

• Proficiency in QuickBooks for financial management tasks.
• Strong customer service skills with a focus on client satisfaction.
• Experience with Microsoft Outlook Calendar for scheduling purposes.
• Excellent typing skills with attention to detail for data entry tasks.
• Solid bookkeeping knowledge to assist with financial recordkeeping.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) for various administrative tasks.
• Previous office experience is preferred, along with clerical and administrative experience in a professional setting.
• Strong organizational skills to manage multiple priorities effectively.
• Exceptional proofreading abilities to ensure high-quality documentation.
• Familiarity with filing systems and maintaining organized records.
• Experience with Google Workspace tools for collaboration and communication purposes.
• Ability to handle multi-line phone systems efficiently while maintaining professionalism.

Experience

• Executive Assistant : 4 years (required)
• Financial reporting : 3 years (required)
• Managing team : 4 years (required)

Work Location

In person

Job Types

Job Types : Full-time, Permanent

Pay

Pay : $45,000.00-$60,000.00 per year

Benefits

• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• On-site parking
• Relocation assistance
• RRSP match
• Vision care
• Wellness program