Executive Assistant (Permanent Full-Time) 2025-064

Regina Exhibition Association Limited (REAL); Regina; On-site; CAD 55,000 - 75,000; Full time

Job summary

A community-focused organization in Regina is seeking an experienced Executive Assistant to provide comprehensive support to the CEO and executive leadership team. The ideal candidate will have over 5 years of experience in administrative roles, exceptional organizational skills, and the ability to manage complex calendars and events. This full-time position plays a key role in ensuring the efficient operation of the executive office while fostering professionalism and confidentiality.

Benefits

Competitive wages

Industry-standard benefits

Matching Group RRSP plan

Qualifications

• Experience providing administrative support to senior executives.
• Ability to handle confidential information with discretion.
• Proven track record of managing multiple priorities.

Responsibilities

• Manage calendars for CEO and executive team.
• Coordinate travel arrangements and itineraries.
• Prepare materials for meetings and events.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Interpersonal skills

Attention to detail

Education

5+ years of administrative experience

Tools

Microsoft Office Suite

Electronic calendars

Virtual collaboration tools

Job description

Overview

REAL finds itself in the enviable position of managing one of the most interesting and versatile connected spaces in North America with an opportunity to impact the lives of millions by creating life-long memories and delivering exceptional experiences.

The Executive Assistant (EA) provides administrative, logistical, and communications support to the CEO and executive leadership team. This role ensures the smooth functioning of the executive office by managing calendars, coordinating travel, supporting meetings and events, preparing documents and correspondence, and acting as a first point of contact for internal and external stakeholders.

Working closely with the Chief of Staff & Governance Officer, the EA helps the executives focus on strategic priorities by anticipating needs, managing competing demands, and ensuring timely follow-through on decisions and actions. This role is key to maintaining a professional and high-performing executive office.

What Will You Do

Executive & Leadership Support

• Strategically manage complex calendars for the CEO and executive team, anticipating conflicts and protecting focus time
• Coordinate executive travel arrangements and itineraries, managing last-minute changes as needed
• Process and reconcile executive expenses in a timely manner
• Ensure the CEO and executives are fully prepared for meetings with agendas, briefing notes, and supporting materials
• Anticipate needs and take initiative to ensure executive time is used effectively

Meeting & Event Coordination

• Schedule and coordinate executive leadership team meetings, offsite meetings, and board-related sessions
• Prepare agendas, briefing packages, minutes, and track follow-up actions
• Arrange logistics such as meeting space, room setup, catering, audiovisual requirements, and guest hospitality
• Provide event coordination support for executive functions, including staff engagement activities and special events

Communication & Information Flow

• Draft, edit, and proofread correspondence, reports, presentations, and internal communications for the CEO and executive team
• Review, prioritize, and manage incoming and outgoing communications, exercising judgment in triaging and escalating appropriately while ensuring accuracy, timeliness, and confidentiality
• Serve as a professional point of contact for stakeholders, representing the Office of the CEO with diplomacy and credibility in all interactions

Administration & Records Management

• Maintain organized electronic and paper filing systems, ensuring confidentiality of sensitive materials
• Manage the flow of documents for executive review and approval, ensuring accuracy and timeliness
• Maintain contact lists, distribution lists, and organizational charts for executive use
• Prepare and assemble materials for executive and board use, including printing, binding, and organizing briefing packages as required
• Perform other duties and special projects as required to support the CEO, Chief of Staff, and executive leadership team

Confidentiality & Professionalism

• Exercise discretion, judgment, and diplomacy in handling sensitive and confidential information
• Act as a gatekeeper for the CEO\'s and executive team\'s time by filtering requests and prioritizing appropriately
• Represent the Office of the CEO with professionalism, integrity, and respect in all interactions

Performs other duties on an as and when required basis.

Details

Status: Permanent Full-Time

Vacancies: 1

Schedule: Monday - Friday: 8:00 am - 4:30 pm

Requirements

WHAT IT TAKES

Apply today if you meet the following requirements:

Education And Experience

• 5+ years of progressive administrative experience supporting senior executives
• Proven ability to handle confidential information with discretion
• Experience managing multiple, complex priorities in a fast-paced environment
• Experience coordinating travel, meetings, and events from end to end

Knowledge, Skills And Abilities

• Exceptional organizational and time management skills with attention to detail
• Strong written and verbal communication skills, with attention to detail and accuracy
• High emotional intelligence, professionalism, and interpersonal skills
• Advanced proficiency with Microsoft Office Suite, electronic calendars, and virtual collaboration tools
• Ability to anticipate needs, take initiative, and adapt to changing priorities

Other

• The successful candidate must also possess and maintain a satisfactory Criminal Record Check (CRC)

Benefits

WHY CHOOSE REAL?

Here at REAL, we can offer unique experiences unlike any other organization:

• Make a difference in your community.
• Be a part of an industry responsible for creating fun and memorable moments for our guests.
• A wide range of employment opportunities to fit your lifestyle - whether that\'s committing to us in a full-time capacity or more of a casual role that is event-specific and tailored around your availability.
• We offer competitive wages and industry-standard benefits.
• Matching Group RRSP plan.

For more information visit our website at realdistrict.ca

Submit resumes by October 6, 2025 via the link provided.

Please click the link to apply: https://apply.workable.com/real1884/j/F5AAE1F187/

We do not accept resumes on person or emailed.

While REAL appreciates the interest of all applicants, only those selected to advance to the next stage will be contacted.