Executive Assistant and Office Manager

Jayman BUILT; Edmonton; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading home builder in Alberta is seeking an experienced Executive Assistant & Office Manager to support the Vice President of their Single-Family Division. This role involves various administrative functions, including managing schedules, preparing reports, and ensuring effective communication. Candidates should have 5 - 7 years of relevant experience, strong organizational skills, and a proactive approach. The company offers a competitive salary range of $70,000 - $90,000, along with various benefits such as health plans, training programs, and growth opportunities.

Benefits

Flexible health and dental benefits

Bonus potential of 5% annually

Employer matching Group RRSP program

Customized training programs

Employee discounts

Social Club events

On-site parking

Annual Wellness allowance

Qualifications

• Minimum of 5 - 7 years' experience supporting a senior executive.
• Ability to maintain confidentiality and discretion.
• Experience in the residential construction industry is an asset.

Responsibilities

• Support the time management of the Vice President.
• Prepare correspondence, reports, and presentations.
• Screen and assess importance of incoming materials.
• Provide administrative functions like managing databases.
• Assist with budgeting activities.
• Organize team and office events.

Skills

Communication skills

Organizational skills

Proactive attitude

Discretion

Detail-oriented

Team player

Computer skills (Microsoft Office)

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

CRM software

Job description

Builder of the year 27 times. Picture a career with us.

As an Executive Assistant & Office Manager you will report directly to the Vice President of our Single-Family Division in Edmonton, performing a variety of duties that are instrumental to the organization's success. You have a positive attitude and team spirit as you work alongside the entire Jayman BUILT team.

A day in the life of an Executive Assistant & Office Manager:

• Support the effective time management of the Vice President
• Prepare internal and external correspondence, reports and presentations
• Screen incoming correspondence and reports making preliminary assessments of the importance of materials
• Use judgement and knowledge to decide when to elevate urgent issues, when to handle in the normal course of business, and when issues can be better handled on your own or delegated to managers
• Provide a variety of administrative functions like managing databases and filing systems
• Booking and arranging travel, transport and accommodation
• Assist with budgeting activities
• Work with the People and Culture department representing Edmonton
• Typing, compiling and preparing minutes, reports, and presentations from internal meetings
• Board of Directors meeting material and presentations
• Act as a first point of contact: dealing with correspondence and phone calls
• Organize team and office events along with training events
• Liaison with Property Management on the operation of the building

What you will bring to the table:

• You have minimum of 5 - 7 years' experience in a similar role supporting a senior executive
• Commissioner for Oaths in the Province of Alberta would be considered an asset
• Experience in the residential construction industry would be an asset
• Detail-oriented and able to meet deadlines while providing high quality work
• High degree of discretion and able to maintain confidentiality with Management
• Excellent written and verbal communication skills
• Proactive and organized
• A self-starter with a strong sense of urgency and ability to take initiative
• Comfortable working both independently and within a team
• Ability to react well under pressure, consistently treating others with respect
• Strong computer skills in programs including Microsoft Outlook, Excel, Word, PowerPoint. Experience with CRM and Fast would be an asset

As a 2024 Best Managed Company, we will provide you With

• Salary range: $70,000 - $90,000
• Bonus potential of 5% salary paid out annually
• Flexible health and dental benefits
• Opportunity to participate in a unique Jayman Employee Investment program
• Employer matching Group RRSP program and discount programs on Jayman products
• Customized training programs. Continuing education is a focus at Jayman and you have the opportunity to participate in annual education & training
• Opportunity for growth and career advancement
• Employee discounts
• Social Club events
• On-site parking
• Annual Wellness allowance

For the last 45 years, Jayman BUILT has been proud to be one of Alberta’s top home builders. Join the award-winning team and contribute to our exceptional track record.

We thank all applicants for their interest; however only those selected for an interview will be contacted. No telephone or agency inquiries please.