Executive Assistant

Danaher - Global; Vaughan; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading global company in Vaughan is seeking an Executive Assistant to support up to three Vice Presidents. You'll manage calendars, documentation flow, and logistics for meetings. The ideal candidate has extensive experience in a corporate setting, excellent organizational skills, and proficiency in Microsoft Office. This on-site role requires strong attention to detail and the ability to handle sensitive information.

Benefits

Comprehensive benefits program

Paid time off

Health care program

Qualifications

• Long-standing experience supporting senior leaders in a corporate environment.
• Excellent organizational, time, and project management skills.
• Highly adept at using Microsoft Office products.

Responsibilities

• Oversee and maintain MS Outlook calendars for three Vice Presidents.
• Manage documentation flow and electronic approvals.
• Administer logistics for events and meetings.

Skills

Organizational skills

Time management

Attention to detail

Microsoft Office proficiency

Tools

Microsoft Outlook

Microsoft Teams

Oracle

SAP Concur

myCWT

Miro

Job description

Overview

Bring more to life.

Are you ready to accelerate your potential and make a real difference within life sciences, diagnostics and biotechnology?

At SCIEX, one of Danaher’s 15+ operating companies, our work saves lives—and we’re all united by a shared commitment to innovate for tangible impact.

You’ll thrive in a culture of belonging where you and your unique viewpoint matter. And by harnessing Danaher’s system of continuous improvement, you help turn ideas into impact – innovating at the speed of life.

As part of SCIEX, you will help to influence life changing research and outcomes, while accelerating your potential. For more than 50 years, we have been empowering our customers to solve the most impactful analytical challenges in quantitation and characterization through ground-breaking innovation and outstanding reliability and support. You will be part of a winning team, enabled by DBS, that is passionate about helping life science experts around the world get to answers they can trust.

Learn about the Danaher Business System which makes everything possible.

Position

The Executive Assistant plays a crucial role in supporting up to three SCIEX Vice Presidents by ensuring the smooth operation of their daily activities through timely calendar and expense management, domestic and international travel arrangement and meeting preparation.

This position reports to the Vice President, Quality Assurance & Regulatory Affairs, and is part of the Quality Assurance & Regulatory Affairs (QARA) Team located in Concord, Ontario, Canada and will be an on-site role. This position also supports the Vice President, Danaher Business System (DBS) as well as the Vice President, IT.

In this role, you will have the opportunity to:

• Oversee and maintain the MS Outlook calendars of up to 3 Vice Presidents with a forward-thinking aptitude for timelines, milestones, availability, reminders, and preparation time.
• Manage documentation flow, including signature requests, reports, and all other correspondence. Also oversee electronic approvals and requests on behalf of the executive(s) related to vacation time, legal signatures, staff expenses, purchase orders and check requests, and any other special requests such as drafting communications on their behalf.
• Administer the logistics of on-site, off-site and/or virtual events/meetings with tasks such as obtaining quotes, contract review and coordination, lodging/travel/transportation accommodations, catering and menus, agenda preparation, venue scouting, logistical set-up, etc.

The essential requirements of the job include:

• Long-standing experience supporting senior leaders/high-level executives in a corporate environment.
• Excellent organizational, time and project management skills as well as exceptional attention to detail.
• Highly adept at using Microsoft Office products (Outlook, Teams, Excel, PowerPoint, SharePoint, OneDrive).

It would be a plus if you also possess previous experience in:

• Handling highly sensitive and confidential materials/matters.
• Coordinating domestic and international travel, including country-specific Visa requirements.
• Using Oracle, SAP Concur, myCWT & Miro.

SCIEX, a Danaher operating company, offers a broad array of comprehensive, competitive benefit programs that add value to our lives. Whether it’s a health care program or paid time off, our programs contribute to life beyond the job. Check out our benefits at Danaher Benefits Info.

Join our winning team today. Together, we’ll accelerate the real-life impact of tomorrow’s science and technology. We partner with customers across the globe to help them solve their most complex challenges, architecting solutions that bring the power of science to life.

For more information, visit www.danaher.com.

Danaher Corporation and all Danaher Companies are committed to equal opportunity regardless of race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law.

We will ensure that individuals with disabilities are provided reasonable accommodation to access our website, and as applicable participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us at 1-202-419-7762 or [e-mail] to request accommodation.