Executive Assistant

Techify Inc; Toronto; On-site; CAD 60,000 - 75,000; Full time

Job summary

A leading technology company in Toronto seeks an Executive Assistant to support the CEO and leadership team. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced environment. Responsibilities include managing schedules, coordinating office events, and handling confidential information. Successful applicants must have 5+ years of experience in a similar role and be proficient with tools like Outlook and Excel. Competitive salary and benefits are offered.

Benefits

Competitive salary

Corporate performance-based profit-sharing bonus

Health and Dental benefits

Group RRSP and company matching plan

Yearly technology device allowance

Paid birthday off and personal days

Company events

Qualifications

• 5+ years of experience supporting executives in an administrative role.
• Experience supporting a CEO or senior executive is required.
• Possess a growth mindset and ability to improve processes.

Responsibilities

• Manage the CEO's calendar and respond to emails.
• Book travel and accommodations for engagements.
• Order catering and prepare boardroom for meetings.

Skills

Organizational skills

Attention to detail

Strong communication

Ability to handle confidential information

Tech-savviness

Tools

Outlook

Teams

Excel

Job description

Overview

Executive Assistant

We are looking for a proactive and detail-driven Executive Assistant to support the Techify CEO and leadership team. If you are organized, great with logistics, and love making things run smoothly behind the scenes, this is the role for you. This role suits someone who thrives in a fast-paced environment, is eager to own administrative responsibilities, and can act as a trusted partner to senior leadership. You will keep the wheels turning by handling everything from managing schedules to coordinating office events.

Who We Are : We\'re a fun and forward-thinking tech company specializing in proactive technology, cybersecurity and productivity. In a nutshell, we\'re like an outsourced IT support team on steroids.

What we do : We make technology work. Period. How? By helping companies implement smart automation and proactive solutions designed to effectively connect hybrid teams, improve cybersecurity and dramatically increase productivity.

Our Purpose : To leave people feeling smarter and fired up

Our Values : Growth Mindset, Going to the Front of the Net, and Show Love.

Important

If you are applying for this position - please fill in and submit a Culture Index survey, available here.

We want to hire you if

• You have 5+ years of experience supporting executives in an administrative or office manager role
• You are ridiculously organized, detail-oriented, and take pride in anticipating needs before anyone has to ask
• You enjoy building positive relationships with people
• You have a growth mindset and know any process, procedure or approach can always be improved
• When you listen to people who are talking but not communicating, you can make sense and get them on the same page
• You are able to maintain your calm in high-stress, constantly-changing situations
• You\'re warm, professional, and great with people whether greeting a guest or coordinating with vendors
• You can handle confidential information with complete discretion
• You\'re comfortable juggling multiple priorities and don\'t mind jumping in wherever needed
• You love creating order, from fine-tuning calendars to planning office lunches
• You\'re tech-savvy and confident with tools like Outlook, Teams, Excel, and shared calendars

Things you might have done last week if you worked here

• Managed the CEO\'s calendar, responded to emails, and flagged urgent items
• Booked travel and hotel accommodations for a speaking engagement
• Ordered catering for a client meeting and made sure the boardroom was ready
• Followed up on action items from a leadership meeting
• Reached out to a contractor to repair an office issue
• Picked up a birthday card and treats for a surprise team celebration
• Pulled reports from internal systems to support an executive decision

Experience

• Executive Assistant or similar administrative role : 5 years (required)
• Experience supporting a CEO or senior executive : required
• Office management and vendor coordination : an asset

Compensation

• Competitive salary
• Corporate performance-based profit-sharing bonus
• Health and Dental benefits
• Group RRSP and company matching plan
• Yearly technology device allowance
• Paid birthday off as well as paid personal days

Benefits

• Company events
• Extended health and dental benefits
• Life insurance
• Team events and lunches
• On-site parking
• Positive and people-first work culture

More About Techify : Job Type : Full-time

Benefits

• Company events
• Dental care
• Discounted or free food
• Extended health care
• Paid time off

Schedule

• Monday to Friday

Application question(s)

• Have you submitted a Culture Index survey?
• Are you able to work 5 days a week in-office at our North York location (41 Scarsdale Rd)?
• Are you confident in managing both executive-level administrative tasks (email, calendar) and light office management (e.g., food orders, vendor coordination)?
• Have you used tools like ChatGPT, Gemini, or similar AI platforms in a professional setting?

Work Location : In person