Executive Assistant

Summit Search Group; Regina; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading recruitment agency in Canada is looking for an Executive Assistant to provide essential administrative and strategic support to the Managing Directors. The role involves managing complex calendars, organizing meetings and events, and assisting in project tracking. Ideal candidates should have strong organizational skills, proficiency in Microsoft Office, and the ability to handle confidential information. This position offers a dynamic work environment and opportunities for professional growth.

Benefits

Commitment to Diversity, Equality, and Inclusion

Qualifications

• Proven experience as an Executive Assistant or similar role supporting senior executives.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel arrangements.
• Organize and facilitate company meetings including agenda preparation.
• Assist in tracking key projects and initiatives.
• Support other administrative staff and contribute to office efficiency.

Skills

Organizational skills

Time management

Communication abilities

Proficiency in Microsoft Office

Ability to handle multiple projects

Education

Bachelor’s degree in Business Administration

Job description

As the Executive Assistant, you will play a key role in delivering administrative and strategic support to the Managing Directors, helping them work efficiently and effectively. In this trusted partnership, you are to ensure smooth communication, coordination, and execution of priorities across the organization.

Executive Support

• Manage complex calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle confidential information with discretion and professionalism.
• Act as a gatekeeper and manage access to the Managing Directors.
• Draft and manage communications as needed.

Meeting & Event Coordination

• Organize and facilitate company meetings, including agenda preparation, minute-taking, and follow-up actions, including executing on action items where possible.
• Coordinate logistics for internal and external events, including board meetings, team events and client engagements.

Project & Task Management

• Assist in tracking key projects and initiatives, ensuring deadlines are met and company goals are on track.
• Conduct research and compile data to support decision-making.

Other Admin Support

• Support other administrative staff and contribute to office efficiency.
• Any other duties as required.
• Proven experience as an Executive Assistant or similar role supporting senior executives.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and other productivity tools.
• Ability to work independently and handle multiple complex projects simultaneously.

Preferred Qualifications

• Bachelor’s degree in Business Administration or related field

For immediate consideration for this role, and for a confidential discussion, please submit your resume to Sajida Zaidi at [e-mail].

Summit Search Group has a strong commitment to Diversity, Equality, and Inclusion. We strive for continuous development, modeling, inclusive behaviors and managing bias throughout our process.