Executive Assistant

Swim Recruiting; North Vancouver; On-site; CAD 85,000 - 102,000; Full time

Job summary

A well-managed professional services firm located in North Vancouver seeks an experienced Executive Assistant to support one of the Founding Partners. This role involves complex calendar management, travel coordination, and office management tasks. The ideal candidate has at least 5 years of administrative experience, exceptional organizational skills, and proficiency in MS Office. A competitive salary between $85,000 to $102,000 is offered with benefits including health, dental, and paid time off.

Benefits

Health & dental benefits

Healthy living allowance

Paid time off

Performance-based bonus eligibility

Qualifications

• 5+ years of relevant administrative work experience.
• 2+ years as an Executive Assistant.
• Exceptional organization and detail-oriented mindset.

Responsibilities

• Manage complex calendar for the Founding Partner.
• Coordinate travel and prepare final meeting materials.
• Assist with internal communication and office management.

Skills

Organization

Communication

Resourcefulness

Time Management

Education

Post-secondary education in Business Administration

Tools

MS Office Suite

Adobe Suite

Job description

Overview

Successful, reputable, and well-managed professional services firm based in North Vancouver. Great opportunity for an experienced Executive Assistant looking for a fulfilling and fast-paced role within a friendly and values-based team culture. Supporting one of the Founding Partners. Very well-rounded EA role with good variety in day-to-day tasks, including very complex calendar management.

Responsibilities

• Provide executive assistance to one of the Founding Partners with very complex and detailed calendar management for a busy professional who travels nationwide for client meetings, events, conferences, speaking engagements, etc.
• Coordinate travel and prepare final materials for meetings, including presentations and documents.
• Maintain files and assist with tracking billable hours for the Partner.
• Support internal communication to employees, event planning for employees and clients, and onboarding of new employees (approximately 50-person company).
• Assist with office management tasks in collaboration with a broader administrative team as capacity allows.
• Offer ad hoc project support and, when possible, assist other Partners and senior leaders.

Qualifications

• At least 5 years of relevant and progressive administrative work experience in a corporate setting, with at least 2 years as an Executive Assistant (ideally 10+ years of relevant administration experience and 5+ years as EA).
• Enjoy working in an entrepreneurial and fast-paced environment; self-motivated, resourceful, exceptionally organized, and detail-oriented.
• Excellent communication skills (verbal, non-verbal, and written); integrity, professionalism, and diplomacy.
• Strong computer skills; post-secondary education in Business Administration or a related field is an asset.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint, etc.) and Adobe Suite (Pro, InDesign, Acrobat, etc.) is required.

Compensation & Benefits

Base salary is commensurate with EA skills and experience, likely in the range of $85,000 to $102,000, with possible wiggle room for highly relevant experience. Benefits include health & dental, a healthy living allowance, paid time off, and eligibility for a discretionary performance-based bonus. Discuss base salary and total compensation in detail with SWIM.

Location

The firm is located in the Lonsdale area of North Vancouver with convenient parking; the default schedule is full-time in-office, with potential future flexibility for occasional work from home when the Founding Partner is traveling. Discuss work schedule considerations with SWIM.

How to Apply

SWIM is the exclusive recruitment partner for this search and will present shortlisted candidates to the hiring team. If you already have a Recruiter at SWIM, please contact them soon. If you do not have a SWIM contact, please click APPLY to submit your resume (preferably in MS Word format to work with SWIM’s systems).