Executive Administrative Assistant

Government of Saskatchewan; Regina; On-site; CAD 30,000 - 60,000; Full time

Job summary

A provincial government is seeking a highly-motivated Executive Administrative Assistant to provide strategic support to senior executives. The successful candidate will manage schedules, facilitate communication between offices, and handle confidential information. Strong communication and organizational skills are essential, along with a background in business or office administration. This role offers a competitive salary and a comprehensive benefits package.

Benefits

Competitive salary

Comprehensive benefits package

Flexible work arrangements

Qualifications

• A combination of formal education and significant work experience in an administrative position.
• Experience in a senior-level administrative role within the Government of Saskatchewan is an asset.

Responsibilities

• Provide support to the Deputy Minister's office.
• Liaise with various government offices for information flow.
• Maintain calendars and organize travel arrangements.
• Establish administrative processes and procedures.
• Support planning and organizing meetings and events.
• Handle inquiries from the Premier, Cabinet, and stakeholders.
• Prepare expense claims and manage correspondence.

Skills

Strong communication

Interpersonal skills

Organizational skills

Attention to detail

Adaptability

Confidentiality

Education

Formal education in business or office administration

Job description

Overview

Executive Administrative Assistant - ADM025900 | Employment Type: Permanent Full-time

Location(s): SK-Rgna-Regina

Ministry: 010 Executive Council | Salary Range: $5,068-$6,589 Monthly | Grade: MCP.03

About Us

provides support to the Premier, Cabinet and Cabinet committees. It develops and advances the government’s plan for Saskatchewan and manages how that is implemented across government. Other functions include: coordinating government business in the Legislative Assembly; maintaining all Cabinet documents, orders-in-council and regulations on behalf of the Government of Saskatchewan; providing strategic direction in communications throughout government; administering policies on communications procurement, visual identity and online development; and the operation of government’s web, mobile and social presence.

The Opportunity

The Office of the Deputy Minister to the Premier within Executive Council has an exciting permanent full-time opportunity available for a highly-motivated, proactive and well-organized Executive Administrative Assistant. The Deputy Minister to the Premier is the head of the public service, providing executive leadership to government; facilitating coordination between government ministries, agencies, and Crown corporations; and managing Executive Council. Working within a team of senior executives, this position plays a key role in delivering administrative and office management support in a professional, complex and fast-paced environment with frequently changing demands and priorities.

Responsibilities

• Provide support to staff in the Deputy Minister to the Premier’s Office;
• Liaise with Deputy Minister, President and CEO offices, and the Lieutenant Governor’s Office to ensure a consistent flow of information and follow-up on issues;
• Maintain calendars for executive staff, including scheduling appointments, prioritizing items for action and organizing travel arrangements;
• Establish administrative processes and procedures including incoming and outgoing correspondence, filing systems, bring forward systems and records management systems;
• Support the planning and organizing of meetings and other events such as the Deputy Minister to the Premier Awards, Deputy Minister planning sessions, farewell and retirement events, and all staff meetings;
• Independently provide timely and effective responses to inquiries and requests from the Premier, Cabinet, senior executives and internal and external stakeholders;
• Research, retrieve and compile background and briefing materials as needed;
• Follow up on decisions and issues resulting from executive meetings;
• Order supplies, prepare and process expense claims, timecard administration, purchase card reconciliation and FOIP searches; and,
• Provide support to the Senior Executive Administrative Assistant and perform those duties in the absence of the Senior Executive Administrative Assistant.

Ideal Candidate

You will be :

• A strong communicator with superior interpersonal skills that will foster positive working relationships within Executive Council, Executive Government Ministries, Crowns, Boards and Agencies, the Elected and various stakeholders including the public;
• Able to anticipate and identify issues, make timely and accurate decisions, and provide options or recommendations to implement solutions as appropriate;
• Independent and confident in order to organize, prioritize and proficiently complete multiple tasks while dealing with frequent interruptions and tight deadlines;
• Thorough and attentive to detail to ensure quality work, yet adaptable and flexible in order to meet new challenges as they arise;
• Calm and professional while working under pressure; and,
• Tactful and discreet when working with confidential and sensitive information.

Typically, the knowledge and experience required to achieve the above is obtained through :

• A combination of formal education in business or office administration combined with significant work experience in an administrative position.
• Experience working at a senior level administrative position in the Government of Saskatchewan would be an asset.

What We Offer

• Dynamic, challenging work for talented individuals
• A competitive salary
• Comprehensive benefits package including pension
• Vacation, earned days off (EDO) and other types of leave
• Inclusive work environments
• Advancement opportunities
• Flexible work arrangements

We are committed to workplace diversity. Hours of Work: A - MANAGEMENT SUPPORT GROUP Office 36 - one day off every two weeks

Number of Openings: 1

Closing Date: Oct 14, 2025, 5:59:00 AM