Document Control Specialist

Kiewit; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading company in the energy sector seeks a Document Control Specialist to manage engineering documents for various projects in accordance with regulations. This role involves reviewing documents, ensuring compliance, and utilizing various document management tools. The ideal candidate will possess strong organizational skills, proficiency in Microsoft Office, and familiarity with document control processes.

Benefits

Comprehensive benefits package

Medical, dental, and vision coverage

Life insurance and disability plans

Retirement plans with matching

Generous paid time off

Qualifications

• Bachelor’s degree preferred but not required.
• At least 1 year of experience with advanced operational procedures.
• Proficient in Microsoft Office Suite.

Responsibilities

• Support and assist in managing engineering documents as per regulations.
• Review and conduct quality checks of documents.
• Address and resolve document control issues promptly.

Skills

Communication

Organizational Skills

Document Control

Education

Bachelor’s degree in business, information management, IT, data management

Tools

Microsoft Office Suite

Bluebeam

Adobe Pro

Smartsheet

InEight Document

SharePoint

Job description

Requisition ID: 176578

Job Level: Mid Level

Home District/Group: Eastern Canada District

Department: Document Controls

Market: Transportation

Employment Type: Full Time

Position Overview

As a Document Control Specialist, you will support and assist the Kiewit Energy Canada district with the management of engineering documents in accordance with government and company regulations for various permanent design projects.

District Overview

Kiewit Energy Canada is headquartered in Calgary, Alberta. We are a major industrial contractor working on projects involving the construction of oil & gas facilities, including oilsands processing, steam-assisted gravity drainage, upgrading & refining, midstream facilities, power & co-generation, terminal projects (e.g., LNG, LPG), water treatment, and major mine developments. We also operate a Modular Yard facility in Edmonton, Alberta. Our engineering division offers innovative services across Canada, with design teams based in Calgary, Lenexa KS, and Houston TX, specializing in process, piping, mechanical, electrical, and civil/structural disciplines.

Location

The position is based in Calgary, Alberta.

Responsibilities

• Support and assist in managing engineering documents according to regulations and procedures across various projects.
• Process internal and external distribution of engineering documentation, including preparing transmittals.
• Review and conduct quality checks of documents; configure, update, and maintain document management systems and permissions; update distribution matrices.
• Address and resolve document control issues promptly.

Qualifications

• Bachelor’s degree in business, information management, IT, data management, or related fields preferred but not required.
• At least 1 year of experience with advanced operational procedures and tools.
• Proficient in Microsoft Office Suite.
• Excellent communication skills.
• Detail-oriented with strong organizational skills.
• Ability to use tools and systems to index, file, and control documents; remain flexible; multitask; work independently; collaborate effectively.
• Proficiency in Bluebeam, Adobe Pro, or Smartsheet preferred.
• Experience with EDMS like InEight Document, SharePoint, Aconex preferred.
• Knowledge of construction and engineering terms is an asset.
• Knowledge of Bluebeam Studio is an asset.

Other Requirements

• Reliable attendance.
• Ability to meet deadlines and work productively.
• Effective communication and professional interaction.
• Work safely, follow instructions, and adhere to policies.
• Work during normal hours, with overtime and weekends as needed.
• May work at various locations with differing conditions.

We offer a comprehensive benefits package including medical, dental, vision, wellness programs, life insurance, disability, retirement plans with matching, and generous paid time off. We are committed to equal opportunity employment and comply with all applicable human rights laws.