Divisional Admin Assistant

eBrandon; Brandon; On-site; CAD 45,000 - 60,000; Full time

Job summary

An educational institution in Canada is seeking a Divisional Administrative Assistant to oversee lunch programs and provide administrative support. The ideal candidate will have an Administrative Assistant Certificate, at least three years of related experience, and proficiency in Microsoft Office and other relevant tools. Strong organizational, communication, and mathematical skills are essential. This role requires a Class 5 Driver's Licence and is full-time, with a focus on maintaining confidentiality and effective teamwork.

Qualifications

• Minimum of three years Administrative Assistant experience, preferably within a school division environment.
• Ability to maintain confidentiality of information in the workplace.
• Must hold a valid Class 5 Driver's Licence.

Responsibilities

• Organizing and supervising the lunch programs in the Division.
• Providing services in office administration, reception, clerical, and financial support.

Skills

Excellent mathematical skills

Effective writing skills

Strong organizational skills

Interpersonal and communication skills

Computer skills (Microsoft Office, EIS, etc.)

Keyboarding skills (60 wpm)

Education

Administrative Assistant Certificate

Financial Accounting coursework

Tools

Microsoft Office

PowerSchool

SchoolCash online

atrieveERP

Clevr

Versatrans Routing & Planning

Job description

Brandon School Division is currently accepting applications for a Divisional Administrative Assistant (12-Month).

Please visit the Brandon School Division website at www.bsd.ca/careers to view the full job posting and to apply online. Deadline for receipt of applications is 12:00 noon, Friday, February 20, 2026.

This is a term Lunch Program Coordinator position, which will be based out of the Division Office and report to the Administrator of Curriculum.

Purpose of Position

Under the direction of their respective Department's Administrator, the Divisional Administrative Assistant contributes to the smooth and efficient operation of Brandon School Division. Providing services in confidential office administration, reception, clerical, and financial support services to a variety of people in their respective departments.

Duties and Responsibilities

Are established by the Administrator of Curriculum within the parameters of the job profile . The candidate will be primarily responsible for organizing and supervising the lunch programs in the Division.

Required Qualifications

• Administrative Assistant Certificate (17-20-week program) and/or equivalent education.
• Financial Accounting coursework or certificates and/or equivalent education.
• A minimum of three (3) years Administrative Assistant experience, preferably within a school division environment.
• A good working knowledge of computers and related business applications (e.g., Microsoft Office, EIS, PowerSchool, atrieveERP, SchoolCash online, Clevr, Versatrans Routing & Planning), depending on department.
• Excellent mathematical skills are required to provide financial support and other duties as required.
• Effective writing skills are required to take messages, compose memos, update information and files.
• Demonstrated effective interpersonal and communication skills to deal with people sensitively, tactfully, and professionally at all times.
• Strong organizational and time management skills, with the ability to set priorities and meet deadlines.
• Ability to apply skills to work methods, processes and approaches while performing a variety of duties over the course of day-to-day activities while utilizing a strong administrative skill set. Including but not limited to word processing, photocopying, data input, reception, faxing, emailing, customer service skills, and verified keyboarding skills of 60 wpm, with at least 95% accuracy.
• Requires the ability to read and comprehend a variety of documents while performing day-to-day tasks.
• Demonstrated ability to maintain confidentiality of information in the workplace.
• The ability to work independently and cooperatively as an effective member of a team.
• Demonstrated knowledge of and understanding of FIPPA and PHIA Regulations.
• Must hold a valid Class 5 Driver's Licence.

Preferred Qualifications

• Working knowledge of relevant Brandon School Division Policies and Procedures.

Your cover letter must clearly indicate how you meet the required qualifications.

Permanent CUPE employees presently on staff will be given early consideration, in accordance with COLLECTIVE AGREEMENT.

Employment will be subject to a Criminal Record Check and a Child Abuse Registry Check completed within the four months preceding the date of application with results satisfactory to the Brandon School Division.

Brandon School Division will give consideration to gender equity, visible minorities, indigenous peoples, and persons with disabilities. The Brandon School Division thanks all applicants for their interest. Only those selected for an interview will be contacted.

Upon request, Brandon School Division will provide reasonable accommodations to applicants disabled by barriers during the interview and assessment process.