Contracts Administrator

HKA Enterprises; Hamilton Road; On-site; CAD 60,000 - 80,000; Full time

Job summary

A global workforce solutions firm is seeking a Contract Administrator in Canada, Nova Scotia, to manage customer invoicing and contract-related activities. The ideal candidate will process invoices through SAP and ensure compliance with U.S. Government requirements. Strong proficiency in Microsoft Excel, Word, and Adobe Acrobat is required, along with a keen attention to detail and excellent organizational skills. This onsite position offers a structured work environment to support the Contracts organization.

Qualifications

• Detail-oriented and experienced in contract and invoicing systems.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.

Responsibilities

• Process and submit customer invoices using SAP and Wide Area Workflow (WAWF).
• Ensure invoices comply with contract terms and U.S. Government regulations.
• Review and maintain accurate invoicing documentation.

Skills

Proficiency in Microsoft Excel

Proficiency in Microsoft Word

Proficiency in Adobe Acrobat

Attention to detail

Organizational skills

Strong communication skills

Tools

SAP

Wide Area Workflow (WAWF)

Kofax

Job description

The Contract Administrator will support the Propeller Systems Contracts organization by managing customer invoicing and contract‑related administrative activities. This role is responsible for processing and submitting invoices through SAP and Wide Area Workflow (WAWF) while ensuring compliance with U.S. Government invoicing requirements. The ideal candidate is detail‑oriented, organized, and experienced in contract and invoicing systems.

Key Responsibilities

• Process and submit customer invoices using SAP and Wide Area Workflow (WAWF).
• Ensure invoices comply with contract terms, customer requirements, and U.S. Government regulations.
• Review, verify, and maintain accurate invoicing documentation.
• Resolve invoice discrepancies in coordination with internal teams and customers.
• Utilize Microsoft Excel, Word, Adobe Acrobat, and Kofax to prepare, track, and manage contract documentation.
• Maintain organized records and support audits as required.
• Provide general administrative support to the Contracts organization.

Required Qualifications

• Proficiency in Microsoft Excel, Word, and Adobe Acrobat or Kofax.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.

Preferred Qualifications

• Experience with U.S. Government invoicing processes, including Wide Area Workflow (WAWF).
• Prior experience supporting a contracts or finance organization.
• Familiarity with government or defense contracting environments.

Onsite position & Standard business hours.

Location

Windsor Locks, Connecticut – Nestled in the heart of New England, Windsor Locks offers easy access to major cities such as Hartford and Springfield. The region’s rich cultural scene includes the New England Air Museum, Bradley Playhouse, and local eateries, making it an attractive place to work and live.

Additional Information

HKA Enterprises is a global workforce solutions firm. HKA is an EEO Employer who participates in the U.S. Citizenship and Immigration Services E‑Verify Program.