Capital and Operations Administrative Assistant

Make a Future - Careers in BC Education; Kelowna; On-site; CAD 1,000; Full time

Job summary

A regional school district in Central Okanagan is looking for a Capital and Operations Administrative Assistant to provide bookkeeping and administrative support for capital projects. The ideal candidate will have a strong background in bookkeeping, excellent organizational skills, and proficiency in Microsoft Office. This full-time position offers a wage of $31.90 per hour along with comprehensive benefits.

Benefits

Comprehensive employee benefit package

Extended health and dental coverage

Defined benefit pension plan

Qualifications

• Completed Grade 12 (senior secondary school graduation).
• Five (5) years recent bookkeeping and administration experience related to construction.
• Net typing speed of fifty (50) words per minute.

Responsibilities

• Compile information, calculate costs, and prepare reports.
• Monitor capital authorizations and expenditures.
• Prepare and monitor a variety of reports and compile supporting documentation.

Skills

Microsoft Office Suite

Bookkeeping

Organizational skills

Communication skills

Education

2-year post-secondary education in bookkeeping and administration

Job description

Central Okanagan School District #23

The Central Okanagan Public Schools acknowledges the unceded, traditional territory of the Okanagan syilx peoples. The district serves over 25,000 students (including approximately 3,200 students who self-identify as having First Nations, Métis, and/or Inuit ancestry). Central Okanagan Public Schools encompasses the communities of Peachland, West Kelowna, Kelowna, and Lake Country, with 51 school sites (33 Elementary, 8 Middle, 5 Secondary, 3 Learning Centres, an Alternate Education School, and an Online Learning School K-12). The district provides student-centered programs in a diverse and inclusive environment and offers a wide range of educational opportunities for students and staff. We believe equity empowers each learner to thrive, holistically.

We invite applications for the position of:

Capital and Operations Administrative Assistant

This position reports to the Planning Manager and provides capital project bookkeeping and administration support while maintaining a variety of records and files along with clerical and other duties as assigned.

Capital Project Planning and Delivery

• compile information, calculate costs, and prepare reports;
• create, track, and close out capital project files including major, minor, AFG and other deliverables;
• create, deliver, close work orders relating to capital projects;
• monitor capital authorizations and expenditures;
• coordinate the payment of all invoices related to capital projects, lien holdback payments, letter of credit, project related paperwork, etc.;
• prepare Ministry of Education and Child Care documentation, as required;
• maintain capital project files in electronic form;
• prepare journal entries and coordinate capital budgets with Finance;
• support the development of a variety of materials including correspondence, reports, purchase orders, tenders, Ministry of Education and Child Care forms, etc., using a variety of computer programs.

Administrative/Clerical

• monitor expenses and assist staff with financial and budget requests;
• prepare and monitor a variety of reports and compile supporting documentation (e.g., monthly enrolment reports, MyEdBC data, etc.);
• maintain a variety of files and records;
• receive, verify and process invoices and the delivery of goods;
• maintain an up-to-date schedule of appointments;
• receive, screen, and direct phone calls and mail;
• communicate with staff and others and respond to inquiries and provide general information.

The successful candidate will possess the following qualifications:

• completed Grade 12 (senior secondary school graduation).
• completed 2-year post-secondary education in bookkeeping and administration.
• five (5) years recent bookkeeping and administration experience related to construction, cost tracking, budget analysis, etc.
• excellent knowledge and experience with word processing skills including Microsoft Office (Word, Excel, PowerPoint, Adobe, Outlook, etc.).
• net typing speed of fifty (50) words per minute.

The successful applicant will be expected to:

• maintain an excellent quality of work including accuracy and dependability;
• apply strong organizational and time management skills to handle a high volume of files and records;
• possess excellent communication skills;
• maintain excellent interpersonal skills and a high level of professionalism;
• work alone and within a team environment;
• complete the required District Health and Safety training.

This is a full-time continuing position starting as soon as possible, working 35 hours per week at a wage rate of $31.90 per hour, plus a comprehensive employee benefit package including extended health and dental coverage, short term and long-term disability insurance and participation in a defined benefit pension plan.

Qualified candidates are invited to apply online at the following URL with a cover letter and a detailed resume, including three (3) professional references (names and phone numbers) and copies of certifications by 4:00 p.m. on Wednesday, October 1, 2025.

We thank all applicants for their interest; however, only those selected for interviews will be contacted.