Business Coordinator

ATB Financial; Calgary; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A Canadian financial services company is seeking a CXT Business Coordinator in Calgary. The role is hybrid, supporting the Senior Leadership Team in Client Experience and Technology. Ideal candidates should have experience in administrative support, strong organizational skills, and the ability to manage multiple priorities. Join a team that values inclusion and innovation in a flexible work environment.

Qualifications

• Proven experience as an administrative assistant or executive assistant.
• Strong communication skills, both written and verbal.
• Ability to maintain confidentiality and exercise discretion.

Responsibilities

• Act as the primary point of contact for the leadership.
• Facilitate communication between the leadership team and external stakeholders.
• Assist in the preparation of reports and presentations.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Problem-solving skills

Education

Bachelor's degree considered an asset

Tools

Google Workspace

Job description

About

Life at ATB is about more than work. In fact, we’re consistently recognized as one of Canada's top employers thanks to our high-care, high-performance culture, upheld by the three commitments we make to our team members.

• Impact in action: No matter where you are in the organization, you're empowered to make an impact in the lives of our clients and communities.
• Thrive together: We want you—the unique, authentic you—to feel safe and celebrated at work. We're on a continuous journey to build the most flexible and inclusive programs.
• Ready for tomorrow: We want to enable your success through interesting and challenging work, performance enablement, and learning and development.

About The Role

This position has a hybrid work arrangement. On average, this means 1 on-site per week. Please note that this is subject to change due to business priorities.

As our next CXT Business Coordinator, you are a dynamic and organized individual that can provide essential support to our Senior Leadership Team in Client Experience and Technology. You will play a pivotal role in ensuring seamless operations within the team you support. This position offers an exciting opportunity to work closely with leadership and contribute to the success of a fast-paced and innovative organization.

We are looking for someone who loves nothing more than delivering exceptional support to their leader and team who takes pride in being able to build strong relationships that encourage collaboration and teamwork. You will provide a wide range of confidential executive and discretionary support in an effective and well-organized manner. The successful candidate must have experience in a dynamic environment where a high degree of professionalism, confidentiality and attention to detail is required.

Accountabilities

• Act as the primary point of contact for the leader you support, by managing administrative activities including email accounts, calendars, travel arrangements, expenses management, team operational items such as technology requests, distribution lists, resources and preparing the teams for various internal and external meetings.
• Facilitate communication and information flow between the leadership team, internal departments, and external stakeholders.
• Assist in the preparation of reports, presentations, and other documents for meetings and presentations.
• Coordinate travel arrangements and accommodations for the leadership team as needed.
• Manage and prioritize incoming requests, emails, and correspondence, ensuring timely responses and follow-up.
• Support project management activities, including tracking progress, monitoring deadlines, and coordinating resources.
• Assist in organizing departmental events, team-building activities, and other initiatives to foster a positive and collaborative work environment.
• Maintain confidentiality and handle sensitive information with discretion and professionalism.

Skills, Experience & Requirements

• Proven experience as an administrative assistant, executive assistant, or similar role.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
• Strong communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels of the organization.
• Proficiency in Google Workspace suite (Docs, Sheets, Slides, Gmail) and other productivity tools.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• A proactive and resourceful approach to problem-solving, with a keen attention to detail.
• Flexibility to adapt to changing priorities and deadlines.
• A professional, friendly, positive attitude.
• Bachelor's degree considered an asset (not required).

Don’t meet all the requirements?

A resume only goes so far in expressing who you are and the unique perspectives you bring. If you believe your skills and experience align with the role—but you might not check all the boxes—we want to hear from you. We encourage candidates from all work backgrounds, equity-seeking communities and experience levels to apply. If you’re seeking a career where your drive, perspective and growth are celebrated, we want to hear from you.

We’re dedicated to building a workforce reflective of those within our communities, and a culture where our team members are equipped with what they need to succeed—their way. Part of creating an inclusive workplace is recognizing our role in advancing Truth and Reconciliation. We are committed to meeting and exceeding the standards set out in the Partnership Accreditation in Indigenous Relations program created by the Canadian Council for Aboriginal Business.

What happens next?

If you are shortlisted, you’ll hear from us after the posting closes. Check out our How We Hire page to learn more about our hiring process. If you need any accommodations throughout this process, please let us know at [e-mail]

Stay in touch

We’re excited that you’re interested in a career with ATB. Follow us on LinkedIn, Facebook and Instagram to learn more about what our team is up to.