Billing Coordinator – Legal/Professional Services | Toronto ON

Payroll & Benefits Coordinator | Toronto ON; Toronto; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading firm is seeking a Practice Billing Coordinator in Toronto to manage the billing process efficiently. This role requires processing pre-bills and final bills, maintaining accurate client data, and training new staff. The ideal candidate will have a Grade 12 education, proficiency in Microsoft Office, and strong organization and communication skills.

Qualifications

• Grade 12 education with post-secondary education or experience.
• Experience in a law firm or professional services environment is an asset.
• Ability to work under minimal supervision.

Responsibilities

• Efficiently process pre-bills and final billings for assigned Practice Group(s).
• Monitor billing system to ensure client data is accurate.
• Train new Practice Assistant hires on billing processes.

Skills

Organization skills

Attention to detail

Communication skills

Teamwork

Bilingual (French and English)

Education

Grade 12 education with post-secondary education

Tools

Microsoft Office (Word, Excel, Outlook, Adobe Acrobat)

Job description

Our client is recruiting for a Practice Billing Coordinator to join their team. As the Practice Billing Coordinator will be expected to efficiently process pre-bills and final billings for the assigned Practice Group(s).

Summary of Responsibilities:

• Final billings on a monthly/quarterly or on-request basis, including:
• Process and edit pre-bills
• Input changes to pre-bills in CMS
• Finalize and post pre-bills
• Prepare final bills for lawyer’s approval
• Submit final bills to clients or process by E-billing team
• Transfer time/disbursements according to lawyers’ instructions and Firm guidelines and billing procedures
• Proactively monitor and review billing system to ensure that client data is kept current and accurate
• Train new Practice Assistant hires on billing process and procedures
• Provide backup to other Practice Group Billing Coordinators as required
• Assist Timekeepers and Practice Assistants in designated Practice Group(s) with filing requirements
• Other duties as assigned

Core Skills and Requirements:

• Grade 12 education with post-secondary education or experience
• Experience in a law firm or professional services environment considered an asset
• Ability to work as a team member under minimal supervision
• Good organization skills and ability to work under time pressure
• Excellent attention to detail
• Understanding of accounting theory
• Proficient in Microsoft Office software including Word, Excel, Outlook and Adobe Acrobat
• Excellent interpersonal and communication skills
• Proficiency in oral and written bilingualism (French and English) considered an asset