Bilingual Administrative Assistant to the Deputy Minister

Government of Manitoba; Winnipeg; On-site; CAD 56,000 - 67,000; Full time

Job summary

A governmental agency in Winnipeg seeks a Bilingual Administrative Assistant to the Deputy Minister. The candidate will be responsible for managing calendars, scheduling meetings, and processing correspondence professionally in both English and French. The position requires extensive administrative experience and strong communication skills. This is a full-time role with a salary range of CAD $56,267.00 - $66,271.00 per year.

Qualifications

• Extensive experience in administrative support to senior staff.
• Excellent written communication and proofreading skills.
• Experience with document management systems.
• Strong verbal communication and interpersonal skills.
• Proven organizational and time management skills.

Responsibilities

• Manage the Deputy Minister's calendar and schedule meetings.
• Process correspondence to and from the Deputy Minister's office.
• Prepare reports and submissions.

Skills

Administrative support

Bilingual communication

Microsoft Office proficiency

Interpersonal skills

Organizational skills

Problem-solving skills

Job description

Overview

THIS POSITION IS OPEN ONLY TO EMPLOYEES OF THE MANITOBA PUBLIC SERVICE.

Bilingual Administrative Assistant to the Deputy Minister
AYD Admin Secretary to Deputy Minister
Regular/full-time
Various Departments
Deputy Minister's Office
Winnipeg MB

Advertisement Number: 44597

Salary(s): AYD $56,267.00 - $66,271.00 per year

Closing Date: September 28, 2025

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.

Candidates who do not meet all essential criteria may be considered on an underfill basis at a commensurate rate of pay.

This competition will be used to fill any upcoming AYD vacancies at the Manitoba Legislative Building for future acting status, term or regular appointments. Where established, an eligibility list will remain in effect until exhausted. This competition may also be used to source candidates for other administrative positions at the Administrative Secretary 4 (AY4) classification.

This position is Designated Bilingual. The successful candidate must be able to communicate verbally and in writing in both official languages (English and French).

Conditions of Employment

• Must be legally entitled to work in Canada
• Must provide and maintain a satisfactory Criminal Record Check
• Must be able to work overtime as required
• Must be able to communicate verbally and in writing in French

Qualifications

Essential:

• Extensive experience providing administrative support to senior or executive level staff including scheduling meetings, coordinating appointments and making travel arrangements.
• Excellent written communication skills, with the ability to draft, format, edit and proofread correspondence on behalf senior level staff, with excellent attention to detail.
• Experience utilizing document management systems to track incoming and outgoing correspondence, along with establishing and maintaining digital and electronic filing systems.
• Demonstrated political acumen and ability to effectively manage and maintain confidentiality when dealing with sensitive information and documentation.
• Experience working with Microsoft Office programs including Word, Excel, Outlook and PowerPoint.
• Strong verbal communication skills with the ability to communicate clearly and professionally with the public and staff over the phone and in person.
• Excellent interpersonal skills and political acumen with the ability to manage conflicting priorities of various stakeholders with diplomacy and tact.
• Proven organizational and time management skills to effectively manage tight deadlines.
• Excellent problem solving skills with the ability to exercise a high level of initiative.

Desired:

• Experience working with AIMS or SIMS
• Experience working in the Manitoba Legislative building environment providing administrative and secretarial support.

Duties

We are seeking a highly organized and detail-oriented Bilingual Executive Assistant to the Deputy Minister. The ideal candidate will be fluent in both English and French and possess strong written communication skills in both languages. This position functions as the Executive Assistant to the Deputy Minister and is expected to work independently and is responsible for providing highly professional and confidential administrative services including managing the Deputy Minister’s calendar, scheduling meetings, processing correspondence to and from the Deputy Minister’s office, as well as preparing reports and submissions.

Apply to

Advertisement # 44597

Talent Acquisition - Executive Recruitment

Human Resource Services

608-330 Portage Avenue

Winnipeg, MB , R3C 0C4

Phone: [phone]

Fax: [phone]

Email: [e-mail]

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.