Administrator, Compliance & Ethics

EDC; Ottawa; Hybrid; CAD 45,000 - 60,000; Part time

Job summary

A leading Canadian financial institution is seeking an Administrator for Compliance & Ethics. This role involves providing administrative support to the VP and managing various compliance documentation. Candidates should have a high school diploma, at least 3 years of relevant experience, and strong organizational skills. The role operates in a hybrid environment in Ottawa with a focus on collaboration and efficiency.

Qualifications

• Minimum of 3 years experience in an administrative or clerical role.
• Experience supporting senior leaders in a professional environment.
• Ability to handle confidential information with integrity and discretion.

Responsibilities

• Provide administrative support to the VP and leadership team.
• Manage VP travel scheduling and bookings.
• Follow up on Compliance team deliverables to ensure timely completion.

Skills

Organizational skills

Time-management skills

Written communication

Verbal communication

Problem-solving skills

Bilingual in French and English

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Overview

Position: Administrator Compliance & Ethics — Employment Type: Contract (13 Months) — Location: EDC headquarters in Ottawa or from one of our Community Hubs located in Montreal. This role operates in a hybrid work environment currently requiring employees to work in the office 2 days per week (subject to change).

Application deadline: July 30, 2025. Only candidates selected for an interview will be contacted. Join the EDC Team!

How to apply

Application deadline: July 30, 2025. Only candidates selected for an interview will be contacted.

Responsibilities

• Office Administrator / Coordinator supports the Office of the Vice President and the VP’s direct reports; prepares and attends meetings, records minutes, and ensures filing of information remains relevant and up-to-date.
• Leverages activities and provides recommendations to the leadership team and VP; liaises with the VP, Senior Vice President, and other executives.
• Manages group budget (reconciliation, maintenance, and forecasting) responsibilities.
• Provides administrative support to the VP and leadership team including handling correspondence, calendar management, meeting agendas, workflows, information routing, document preparation, logistics, inquiries, and budget administration.
• Prepare and edit correspondence, reports, and presentations for the Compliance team.
• Follow up on Compliance team deliverables to ensure timely completion and adherence to company standards.
• Assist in the preparation and submission of compliance reports and documentation; liaise with internal and external stakeholders on compliance-related matters.
• Manage VP travel scheduling and bookings; administer VP expenses and tracking.
• Coordinate leadership meetings and minutes (weekly, monthly, Townhalls, etc.).
• Manage group SharePoint and related Livewire requests.
• Identify, enhance, and follow processes to maximize office workflow efficiency.
• Organize and prepare documents using standard office software; gather and summarize data for special reports.

What you will be doing

• Provide administrative support to the VP and leadership team, including handling correspondence, calendar management, meeting agendas, workflows, document preparation, logistics, inquiries, and budget administration.
• Prepare and edit correspondence, reports, and presentations for the Compliance team.
• Follow up on Compliance team deliverables to ensure timely completion and adherence to company standards.
• Assist in the preparation and submission of compliance reports and documentation.
• Liaise with internal and external stakeholders on compliance-related matters.
• Manage VP travel scheduling and bookings; administer VP expenses and tracking.
• Organize and coordinate Leadership meetings & minutes (Weekly/Monthly).
• Manage group SharePoint & related requests.
• Resolve administrative problems and initiate improvements to administrative standards, controls, and processes.
• Prepare documents for technology devices using standard office software; gather and summarize data for special reports.
• Identify and follow processes to maximize office workflow efficiency.

What we are looking for

• Possession of a high school diploma.
• Minimum of 3 years experience in an administrative or clerical role.
• Demonstrated experience supporting senior leaders in a professional environment.
• Proven experience as an assistant or in a similar administrative role, preferably in a compliance or legal environment.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with integrity and discretion.
• Detail-oriented with analytical and problem-solving skills.
• Ability to work independently and as part of a team.
• Basic knowledge of computer applications (e.g., Word, Excel, Outlook and related programs).

What will make you stand out

• Bilingual in French and English.
• Administrative / Executive Assistant training would be an asset.

Eligibility

EDC is committed to Fair Employment Practices and preference will be given to a candidate who is able to work legally in Canada at the time of application (Canadian Citizens or Permanent Residents). Candidates must meet the requisite government security screening requirements. This position is open to individuals who meet all essential criteria and submit their applications by the closing date.

EDC Commitment to Employment Equity

Export Development Canada (EDC) is dedicated to fostering employment equity and building a diverse workforce. We are committed to creating a safe and inclusive environment that respects people from all cultures, backgrounds, and abilities. We actively encourage applications from women, Indigenous peoples, visible minorities, persons with disabilities, and members of the 2SLGBTQI community. If you require accommodation during the recruitment and selection process, please let our Recruitment team know.

Required Experience: Unclear Seniority

Vacancy: 1

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