administrative support officer

Government of Canada - Atlantic; Vancouver; On-site; CAD 40,000 - 50,000; Full time

Job summary

A governmental organization in Vancouver seeks an individual to implement and manage administrative procedures. Responsibilities include training staff, overseeing office operations, and ensuring deadlines are met. The ideal candidate has a secondary school graduation certificate and experience in administrative roles. This on-site position requires strong organizational and communication skills.

Qualifications

• 7 months to less than 1 year of experience.
• Ability to work independently and under pressure.
• Efficient interpersonal skills.

Responsibilities

• Implement and review administrative procedures.
• Delegate work to office support staff.
• Train staff and monitor administrative procedures.
• Oversee payroll administration and budget controls.

Skills

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

Database software

Google Drive

Education

Secondary (high) school graduation certificate

Job description

Overview

English

Education

• Secondary (high) school graduation certificate

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Coach
• Monitor and evaluate
• Oversee payroll administration
• Plan and control budget and expenditures

Supervision

• 3-4 people
• 5-10 people

Experience and specialization

• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Database software
• Google Drive

Additional information

• Transportation/travel information
• Willing to travel
• Travel expenses not paid by employer

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player