administrative support officer

Government of Canada - Central; St. Catharines; On-site; CAD 40,000 - 55,000; Full time

Job summary

A government agency seeks an individual for an administrative role requiring strong organizational, communication, and multitasking skills. Responsibilities include implementing administrative procedures, delegating tasks, and supervising staff. The ideal candidate will have a secondary graduation certificate and exemplary attention to detail, with the ability to work independently in a fast-paced office environment. Must be comfortable with various MS Office applications and willing to travel for work-related needs.

Qualifications

• 7 months to less than 1 year of experience required.
• Ability to work independently and under pressure with tight deadlines.

Responsibilities

• Implement and review administrative procedures.
• Delegate work and establish work priorities.
• Co-ordinate office services and prepare operating budget.
• Train and supervise staff.

Skills

Attention to detail

Time management

Organizational skills

Excellent oral communication

Excellent written communication

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

Database software

Google Drive

Job description

Overview Languages

English

Education

• Secondary (high) school graduation certificate

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Coach
• Monitor and evaluate
• Oversee payroll administration
• Plan and control budget and expenditures

Supervision

• 3-4 people
• 5-10 people

Experience and specialization Computer and technology knowledge

• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Database software
• Google Drive

Additional information Transportation/travel information

• Willing to travel
• Travel expenses not paid by employer

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player