administrative services officer

Government of Canada - Western; City of Langley; On-site; CAD 55,000 - 75,000; Full time

Job summary

A government agency is seeking an experienced administrator to implement and evaluate procedures at their Langley location. Candidates should have over 5 years of experience, a bachelor's degree, and a strong skill set in various software applications including MS Excel and Quick Books. Benefits include health, dental, and disability plans, along with a supportive work environment.

Benefits

Health benefits

Dental plan

Disability benefits

Health care plan

Free parking available

Team building opportunities

Transportation provided by employer

Qualifications

• 5 years or more of relevant experience required.
• Experience with administrative procedures and delegation.
• Criminal record check is mandatory.

Responsibilities

• Implement and evaluate administrative procedures.
• Delegate and oversee work to support staff.
• Administer policies related to privacy legislation.

Skills

Workday

Quick Books

Social Media

Spreadsheet

Accounting software

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

Database software

Google Drive

Education

Bachelor's degree

Job description

Overview

Languages: English

Education

• Bachelor's degree
• or equivalent experience

Experience

5 years or more

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Private sector
• Urban area
• Relocation costs not covered by employer
• Consulting firm

Responsibilities

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Commission systems and components
• Monitor and evaluate
• Plan and control budget and expenditures

Supervision

• 3-4 people

Experience and specialization

• Workday
• Quick Books
• Social Media
• Spreadsheet
• Accounting software
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Database software
• Google Drive

Additional information

• Criminal record check

Transportation/travel information

• Own transportation
• Willing to travel regularly
• Travel expenses not paid by employer

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player

Benefits

• Health benefits
• Dental plan
• Disability benefits
• Health care plan

Long term benefits

• Long-term care insurance

Other benefits

• Free parking available
• Team building opportunities
• Transportation provided by employer