Administrative Services Assistant, Facilities

Peterborough County; Peterborough; On-site; CAD 30,000 - 60,000; Full time

Job summary

A local municipality in Peterborough, Ontario is seeking an Administrative Services Assistant for full-time support in their Facilities Department. Key responsibilities include managing office supplies, coordinating maintenance work, and providing reception duties. Candidates should have a business-related diploma and at least two years of relevant experience. This position offers a competitive salary and benefits, along with opportunities for professional growth.

Benefits

Paid time off

OMERS pension enrollment

Health and dental benefits

Disability coverage

Life insurance

Qualifications

• Minimum of two years related experience, preferably in a municipal environment.
• Experience with facilities maintenance and applying Ontario Building and Fire Codes is an asset.
• Strong communication skills and ability to work collaboratively.

Responsibilities

• Support daily operations of the Facilities Department.
• Assist with coordination of departmental and contract work.
• Facilitate County's fire safety program.

Skills

Organizational skills

Detail-oriented

Customer service

Adaptability

Problem-solving

Education

Diploma or degree in Business Administration

Tools

Office technology proficiency

Job description

Overview

We're on the lookout for top-tier talent to join our upper-tier municipality! If you're ready to take your career to new heights, learn from some of the best local government experts, or are just interested in being a part of positive work culture, where opportunities for growth and career advancement exist - we want to hear from you! Seize the opportunity to contribute to a future that will leave a lasting impact for generations. Take action today by applying and join us in shaping tomorrow together!

Posting Details

• Application Deadline: October 17, 2025 at 12:00pm
• Position Status: Full-time, Permanent
• Estimated Start Date: November 2025
• Openings: 1 vacancy
• Hourly Rate: $28.73/hr. - $33.79/hr. (rate effective October 1, 2025)
• Hours per Week: 35 hours per week
• Position Location: Peterborough, Ontario
• Position Group: CUPE1306 Inside
• Competition #: 1306-25-22

Responsibilities

The Administrative Services Assistant, Facilities provides support to the day-to-day operations of the Facilities Department including, but not limited to ordering office supplies, file and database management, drafting documentation, scheduling meetings, and coordinating room bookings. This position assists with the assignment and scheduling of maintenance staff and contractor work, maintains facilities stock and tool inventory, and maintains building access controls.

The Administrative Services Assistant, Facilities also provides reception duties including answering and responding to telephone inquiries, greeting guests, and providing information to the public.

• Facilities Administration: You will assist with the coordination of departmental and contract work by entering and monitoring workorders, maintaining contractor documents and agreements, and administrating organizational facilities bookings and building access.
• Fire Safety: You facilitate the County's fire safety program by updating fire safety plans and training programs, scheduling fire alarm testing and annual fire drills.
• Administrative Support: You will provide administrative support to Facilities staff, and other departments as required.

In accordance with County Policy, a Police Record Check that is acceptable to the County will be required as a condition of employment.

Selection Process

Get ready to showcase your skills! The selection process is expected to take place in mid-to-late October. Keep a close eye on your email to ensure you don't miss out on this exciting opportunity.

This job is for you if…

• Our non-negotiables: You have a diploma or degree in Business Administration or a related field. A valid Ontario driver's license, and the ability to travel throughout the County.
• Experience: You have a minimum of two (2) years of related job experience, preferably in an administrative municipal environment. Previous experience with administrating facilities maintenance or building operations, and experience applying the Ontario Building and Fire Codes would be considered an asset.
• Skills: You are organized, detail-oriented, and adaptable, with strong communication and customer service skills, proficiency in office technology, and the ability to problem-solve, manage priorities, and work collaboratively in a busy facilities management environment.
• Benefits: You want to work for an organization that offers paid time off, OMERS pension enrollment, access to an employee assistance program, and a benefits package that includes health, dental, disability coverage and life insurance.
• Culture: You thrive in a collaborative team environment with a focus on growth and professional development opportunities. Wellness in the workplace is important to you, and you enjoy attending events, lunch-and-learns and more!
• Community: You take pride in serving a community that offers a diverse landscape, tourist attractions, a booming downtown scene, a lively arts community, and a strong local business sector.

Peterborough County embraces diversity and is an equal-opportunity employer. Accommodations are available for applicants with disabilities during the recruitment process. Join us in building a diverse and inclusive workplace!

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, the information gathered will be used for the purpose of job selection.

If you require this information in an accessible format or would like a copy of the full job description, please contact the People Services Department at [e-mail]. Candidates invited to participate in the selection process will be provided a full copy of the job description.