Administrative Assistant

Ams Nw; Vancouver; On-site; CAD 30,000 - 60,000; Full time

Job summary

A fast-growing HOA management company in Metro Vancouver is seeking an Administrative Coordinator to support management tasks and improve communication between stakeholders. This role requires over a year of experience in administrative coordination, excellent communication skills, and proficiency in Microsoft Word, Excel, and Outlook. The company offers competitive benefits including medical, dental, and career development opportunities.

Benefits

Medical/Dental/Vision: 70–75% employer-paid

401(k) with Company Match

Career Development: training and education reimbursement

Qualifications

• 1+ year of administrative or project coordination experience (HOA experience a plus).
• Strong attention to detail and the ability to manage multiple priorities at once.
• Tech-savvy with solid skills in Word, Excel, and Outlook.

Responsibilities

• Keep projects organized and communication flowing between vendors, owners, and board members.
• Manage outgoing correspondence, newsletters, reports, and email blasts.
• Coordinate meeting logistics and attend virtual or in-person board meetings.

Skills

Administrative or project coordination experience

Attention to detail

Tech-savvy

Communication skills

Tools

Word

Excel

Outlook

Job description

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Why Join AMS?

Growth Starts Here
We’re one of the fastest-growing HOA management companies in the Pacific Northwest. If you're looking to grow into roles like Association Business Manager, we’ll help you get there.

Training & Support from Day One
Whether you're a seasoned admin or just getting started in property management, we provide the tools, training, and team support to help you succeed.

People-First Culture
We’re all about collaboration, positivity, and shared success. Your ideas matter here.

Give Back While You Work
After 90 days, you’ll get paid volunteer time through our company’s TMG Cares program.

What You’ll Be Doing

Administrative Ops

• Keep projects organized and communication flowing between vendors, owners, and board members
• Manage outgoing correspondence, newsletters, reports, and email blasts
• Proof, edit, and process association documents and maintain accurate records
• Assist in collecting bids, creating work orders, and managing service providers
• Coordinate meeting logistics and attend virtual or in-person board meetings when needed
• Track and follow up on maintenance and compliance items

Communication & Data Management

• Manage community websites and keep content up to date
• Organize digital files, maintain databases, and log billable time
• Respond to inquiries professionally and in a timely manner

What You Bring

• 1+ year of administrative or project coordination experience (HOA experience is a plus but not required)
• Strong attention to detail and the ability to manage multiple priorities at once
• Tech-savvy with solid skills in Word, Excel, and Outlook
• Comfortable in a fast-paced, people-facing environment
• Great communicator — written, verbal, and everything in between

What We Offer

• Medical/Dental/Vision: 70–75% employer-paid
• 401(k) with Company Match: Eligible after 6 months
• Career Development: Access to training, internal promotions, and $500/year in education reimbursement
• Additional Benefits: Life insurance, AFLAC, short-term disability, flexible spending accounts, and more

Ready to Apply?

If you're looking for a stable role with growth potential and a team that supports you, we’d love to hear from you. Apply today and build a career that moves with you.