Administrative Assistant to Executive Director, Strategy Quality Improvement and Performance & Execu

College of Complementary Health Professionals of BC; Vancouver; On-site; CAD 67,000 - 79,000; Full time

Job summary

A regulatory health organization in Vancouver is seeking an Administrative Assistant to support its executive team. This dynamic role requires strong organizational skills and proficiency in Microsoft Office Suite. Key responsibilities include managing calendars, organizing documents, and assisting with communications. The annual salary ranges from $67,617 to $78,500, and the role is in-office Monday to Friday.

Benefits

Health, dental, and vision benefits

Employee assistance program

Municipal Pension Plan

Paid time-off package

Professional development opportunities

Office closures for statutory holidays

Qualifications

• 3-5 years of experience in administrative or executive assistant roles is essential.
• Proficiency in Microsoft Office tools required.
• Demonstrated ability to work with minimal direction.

Responsibilities

• Organize and coordinate administrative functions for the executives.
• Manage calendars and prioritize scheduling.
• Assist with preparation of presentations and documents.

Skills

Strong organizational skills

Excellent written and verbal communication

Ability to prioritize tasks

Proficiency in Microsoft Office Suite

Education

3-5 years of relevant work experience

Tools

Microsoft PowerPoint

Microsoft Word

Excel

SharePoint

Adobe Acrobat

Job description

Overview

Job Description

Salary: 67,617 to 78,500

Who We Are

The College of Complementary Health Professionals of BC (CCHPBC, or the College) is located on the traditional, ancestral, and unceded lands of the xmkym (Musqueam), Swxw7mesh (Squamish), and slilwta (Tsleil-Waututh) Nations. The College regulates over 10,000 health professionals, including chiropractors, massage therapists, naturopathic physicians, traditional Chinese medicine practitioners, and acupuncturists across British Columbia.

Formed on June 28, 2024, through the amalgamation of four provincial health profession regulators, the College was established as part of the Ministry of Healths initiative to modernize the health profession regulatory framework in B.C. Its primary role is to protect public health and safety by licensing and regulating health professionals and the settings in which they practice. This includes ensuring that every health professional within its purview is fully qualified to provide safe and ethical care.

About This Employment Opportunity

The College is seeking a proactive and solutions-oriented individual with strong communication, relationship-building and organizational skills, to take on the role of Administrative Assistant.

Reporting to the Executive Director, Strategic Quality Improvement & Performance (SQIP), and the Executive Director, Communications, the Administrative Assistant plays a critical role in ensuring the smooth operation of both executive offices. While calendar management is a small part of this role, the primary focus is on solving problems, providing flexible support, and anticipating needs before they arise.

The Administrative Assistant provides administrative and logistical support to both Executive Directors, though this support may vary over time depending on their evolving priorities. Some weeks may involve working almost exclusively with one Executive Director, while other periods may include alternating tasks and projects between both. The ability to pivot and adapt is essential.

Key responsibilities include preparing high-quality presentations and documents, supporting strategic initiatives, coordinating internal and external communications activities, and ensuring efficient tracking of files, projects, and deadlines.

This is an ideal role for a relationship-focused professional who enjoys a dynamic work environment, takes initiative, and excels at managing multiple priorities with minimal direction.

It is essential for all College staff to contribute to a team approach with a public protection focus, delivering efficient services that align with and allow the College to meet its regulatory, strategic, and operational goals.

Supervisory and Reporting Responsibilities / Relationships

Reports to : Executive Director, Strategy Quality Improvement Performance; Executive Director, Communications

Direct Supervision: N/A

Duties and Responsibilities (include but are not limited to)

• Organize, coordinate, and maintain all administrative functions in support of the executives areas of responsibility.
• Manage the executives calendar, including prioritizing projects, scheduling meetings, booking travel, maintaining deadlines, and coordinating with internal and external stakeholders as directed.
• Perform various administrative tasks, including data entry, printing, scanning, photocopying, faxing, mailing, filing, document retrieval, referencing materials, maintaining spreadsheets, and completing ad-hoc tasks as needed.
• Assist with supporting the Communications team in updating website content and copy, as directed by either Executive Director, SQIP, Executive Director, Communications, or other members of the CCHPBC. Training support will be provided to assist in this process and function.
• Assist with drafting, editing, and / or formatting outgoing correspondence and monitor incoming correspondence.
• Assist with preparing presentations and documents such as briefing notes, memoranda, communications to staff and similar.
• Assist with maintaining and updating electronic and physical records, databases, and filing systems, ensuring information is organized and easily accessible.
• Administrative support to the executives with the implementation of the Strategic Plan and the development of the Annual Report.
• Provide administrative support for specific projects, including organizing project files, tracking deadlines, communicating updates to team members, and assisting in planning and coordinating meetings and events.
• As required, support Committee meetings by preparing and distributing meeting materials, taking meeting minutes, and following up on action items from meetings.
• Assist the Executive Director, Communications and the Communications team with information gathering and research for internal and external communications projects, social media monitoring and reporting, sourcing receipt lists and addresses as part of distributing communications and providing general administrative support for internal and external communications events and initiatives.
• Other duties as assigned by the Executive Director, SQIP and / or Executive Director, Communications.

Qualifications and Skills

• 3-5 years of relevant work experience in administrative or executive assistant roles.
• Proficiency in Microsoft PowerPoint, Word, Excel, SharePoint, Outlook, Adobe Acrobat, with a demonstrated ability to quickly adapt to new software platforms.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Ability to work well with minimal direction and know when to seek further guidance.
• Demonstrated ability to plan and manage multiple priorities and deadlines.
• Able to exercise good judgment and protect confidential information.
• Displays professionalism and works as a team member.
• Complies with administrative policies and office procedures.
• Excellent written and verbal communication abilities.
• Non-profit, regulatory or government administrative experience is considered an asset.
• Experience in minute-taking, information organization, and maintaining both electronic and paper filing systems as an asset.
• Experience with AI -based tools would be an asset.
• An individual who meets either the established formal qualification or the accepted equivalency can be considered equally for this role.

Compensation and Perks

The compensation for this position ranges from 67,617 to 78,500 annually, based on a 37.5-hour work week. The starting salary will be determined by factors such as the candidates job-related knowledge, skills, experience, the salaries of peers within the same range, market conditions, and other relevant considerations. Please note, this position will be an in-office position and will be working from the CCHPBC office Monday through Friday.

Preference will be given to candidates residing in the Lower Mainland for this position. Please note that this position is only open to candidates authorized to work in Canada, and relocation assistance will not be provided.

CCHPBC offers a competitive compensation package, including health, dental and vision benefits, employee assistance program, Municipal Pension Plan, and paid time-off package. Other perks include professional development opportunities, and office closures for the 11 statutory holidays in B.C., as well as Easter Monday and Boxing Day.

Application Process

If you are interested in joining our team, please submit your resume and cover letter on our careers portal on our website, by October 3, 2025. This position will remain open until filled, but priority will be given to applications received by the deadline. References, education and credential verifications, and a criminal record check may be required for final candidates. Internal applicants will need to submit an application with the HR team by September 18, 2025.

Preference will be given to candidates residing in the Lower Mainland, British Columbia. Please note that this position is open only to individuals who are legally authorized to work in Canada. Relocation assistance is not available for this role.

The College provides accommodations for applicants with disabilities throughout the selection process. If you require accommodation, please inform us when contacted for an interview or assessment. All accommodation information will be kept confidential.

We appreciate all applications; however, only those selected for an interview will be contacted