Administrative Assistant - Supply List

Waterloo Catholic District School Board; Kitchener; On-site; CAD 30,000 - 60,000; Part time

Job summary

A regional educational board in Kitchener seeks an Administrative Assistant to manage reception duties and assist with student attendance and office correspondence. The ideal candidate will possess a two-year college diploma, relevant administrative experience, and strong customer service skills. This role requires the ability to work independently and effectively communicate in a busy office environment. The hourly rate ranges from $28.95 to $30.39, and flexibility for supply shifts is necessary.

Qualifications

• Two years related secretarial/administrative experience or an equivalent combination of education and experience.
• Previous administrative experience within a school board is a definite asset.
• Must be available to accept supply shifts and long-term assignments throughout the school year.

Responsibilities

• Receive and direct students and visitors.
• Manage and complete Student attendance in accordance with Safe Schools Act.
• Compose, process and complete all correspondence.

Skills

Strong customer service and interpersonal skills

Ability to work independently and as a team player

Intermediate abilities in Word, Excel, Outlook

Education

Two (2) year college diploma in Business Administration or Office Administration

Job description

Administrative Assistant – Supply List

The Waterloo Catholic District School Board with a total student population of 38,000, provides services to students in 52 schools (Kindergarten to Grade 12) across the Waterloo Region.

The Board conducts intentional recruitment and selection as it seeks to achieve a state of greater equity for employees and students and to diversify its workforce.

All qualified applicants are welcome and encouraged to apply and applicants may choose to indicate if they are from a group who has experienced racial or social discrimination. Self‑identification data will be used as a consideration in this posting. Aggregate data will be stored anonymously to support improvements to the Board’s hiring processes.

Administrative Assistant Supply staff are:

• Administrative Assistant – Elementary or Secondary
• Administrative Assistant – Lead Elementary or Secondary
• Administrative Assistant – Attendance, Guidance (Secondary)
• Administrative Assistant – Program & Student Services (Board Office)
• Administrative Assistant – Continuing Education (St. Louis Adult Learning Centres)
• Administrative Assistant – Maintenance & Facility Services

General Description Of Duties

Reception duties, i.e. receiving/directing students and visitors, answering phones, recording and distributing messages, liaison for student transportation as necessary, responding to inquiries, sort, deliver incoming courier mail, arrange courier pick‑ups and delivery.

Manage and complete the Student attendance in accordance with Safe Schools Act (training provided).

Compile, maintain and file records and spreadsheets as directed.

Compose, process and complete as directed all correspondence including letters, emails, reports, etc.

Enter and verify daily staff absenteeism when required.

Operate, maintain and monitor general office equipment such as photocopier, printers etc.

Other duties as assigned.

Minimum Requirements

• Two (2) year college diploma in a related field in either Business Administration or Office Administration
• Two (2) years related secretarial/administrative experience, or an equivalent combination of education and experience
• Previous administrative experience within a school board is a definite asset
• Ability to work independently and as a team player
• Ability to work and communicate effectively in an office environment with frequent interruptions, and deadlines
• Strong customer service and interpersonal skills
• Intermediate abilities in Word, Excel, Outlook and web‑based software
• Must be available to accept supply shifts and long‑term assignments throughout the school year (September to June)

Hourly Rate

$28.95 – $30.39 per hour

Only those candidates selected for an interview will be contacted.

The Waterloo Catholic District School Board is welcoming of candidates from diverse communities, backgrounds and identities and encourages applications from qualified members of these groups.

Applicants are invited to self‑identify if you are First Nations, Metis, Inuit, a member of a visible minority group(s) or a person with disabilities. This information is collected under the authority of the Ontario Human Rights Code and will be used to keep track of recruitment information. No personal information will be included.

At WCDSB, we are committed to respecting your privacy, and will take appropriate measures to protect any personal information you may share with us through the job application process. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used to determine qualifications for employment. For more information about the Board’s Privacy Policy, please contact our Privacy Officer at 519‑578‑3660 Ext. 2381.

To request this file in large print, please email [e-mail]. If you require a disability related accommodation to participate the recruitment process, please contact us at (519) 578‑3677, extension 2368 to discuss your needs under the Human Rights Code. Responses to inquiries will be provided within 72 hours.

The successful candidate will be required to produce a satisfactory Police Vulnerable Sector Screening Record Check. For further information, refer to policy APS 038 on the website of the Waterloo Catholic District School Board.