Administrative Assistant / Receptionist (Part-Time) – Toronto Office

Sphere Media; Toronto; On-site; CAD 30,000 - 60,000; Part time

Job summary

A leading media company seeks a detail-oriented Administrative Assistant / Receptionist to support the President and manage day-to-day administrative tasks. This part-time role involves excellent communication and organizational skills to handle reception duties while maintaining office operations effectively. Opportunities for growth into a full-time position may arise with this role.

Qualifications

• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite is essential.
• Experience with project management tools and Canva is an asset.

Responsibilities

• Greet visitors and manage appointments for the President.
• Coordinate meetings, events, and travel logistics.
• Provide general administrative support like document preparation and filing.

Skills

Communication

Problem-Solving

Organizational Skills

Time Management

Attention to Detail

Tools

Microsoft Office Suite

Canva

Project Management Tools

Job description

We are seeking a professional andorganized Administrative Assistant / Receptionist to support the President ofUnscripted & Kids & Family on a part-time basis. This role requiresexcellent communication, problem-solving, and organizational skills to manageday-to-day administrative tasks and support office operations.

Key Responsibilities :

• Greet visitors, manage incoming calls, and handle general inquiriesin a professional and welcoming manner.
• Manage and maintain schedules, appointments, and meetingarrangements for the President.
• Coordinate internal and external meetings, events, and travellogistics.
• Provide general administrative support including documentpreparation, filing, and data entry.
• Maintain office supplies and ensure the reception area and meetingspaces are organized and presentable.
• Assist with the preparation of presentations, reports, and othermaterials using Microsoft Office Suite.
• Handle sensitive and confidential information with discretion.
• Support internal communications and assist with light contentcreation using tools such as Canva (an asset).
• Use project management tools to support ongoing team projects (anasset).

Requirements

Required Skills & Qualifications :

• Strong organizational and time management skills with attention todetail.
• Excellent verbal and written communication skills.
• Professional, approachable, and customer-service oriented.
• Ability to problem-solve and manage multiple prioritieseffectively.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with project management tools and Canva is an asset.
• Ability to handle confidential information with integrity andprofessionalism.
• Part-time position with possible growth into full-time (schedule tobe determined).
• In-office presence is required to manage reception and supporton-site needs.

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