Administrative Assistant / Receptionist (Part-Time)

CIMA+; Burlington; On-site; CAD 30,000 - 60,000; Part time

Job summary

A leading professional services firm in Burlington is seeking an Administrative Assistant / Receptionist to create a welcoming environment and provide administrative support. The role is part-time or casual, focusing on client service and office management. Ideal candidates will possess strong interpersonal and organizational skills, as well as proficiency in Microsoft Office.

Benefits

Equal access to resources and opportunities

Qualifications

• Previous experience in an administrative or receptionist role.
• Friendly and positive demeanour with strong interpersonal skills.
• Excellent organizational and time management skills.

Responsibilities

• Greet and welcome visitors and clients professionally.
• Coordinate and schedule conference rooms.
• Manage security fobs and assist with daily staff workstation assignments.

Skills

Interpersonal skills

Organizational skills

Time management

Communication abilities

Proficiency in Microsoft Office

Job description

Overview

CIMA+’s Transportation team have created a reputation for excellence within the transportation sector by successfully delivering thousands of projects over the past 30 years. Our talented engineers can lead any type of project, regardless of its complexity and scale. The team draws on a reservoir of diverse experience that includes planning, design, inspection, construction management, and infrastructure reconstruction in both rural and urban environments. We take a wholistic approach to transportation projects that minimizes the environmental footprint, promotes sustainable growth, and supports resilient communities.Our innovative solutions integrate all modes of transportation, so motorists, pedestrians, and cyclists co-exist safely and travel efficiently.Join us and immerse yourself in a dynamic, innovative, and collaborative environment where you’ll make a real impact. Together, we’ll push boundaries and go above what’s expected of us to meet the challenges of tomorrow and engineer a better world!

We are seeking a professional, enthusiastic, and friendly Administrative Assistant / Receptionist to join our team in the Burlington office. The successful candidate will play a key role in creating a welcoming environment for visitors, maintaining common office areas, and providing a wide range of administrative support to ensure the smooth operation of the office.

This is a part-time or casual position.

Responsibilities

Reception & Client Service

• Greet and welcome visitors and clients professionally
• Receive and distribute courier and mail deliveries
• Maintain a clean and presentable reception area, and overall office space (e.g. boardrooms)
• Coordinate and schedule conference rooms, including ordering lunches and preparing beverages when required (both onsite and offsite meetings)
• Manage security fobs
• Assist with daily staff workstation assignments
• Assist with new staff introduction and setup
• Answer and screen telephone calls or forward them as appropriate

General Office Administration

• Ensure kitchen and coffee areas are stocked and kept tidy
• Order and manage office supplies through external vendors
• Prepare and format documents such as letters, memos, and engineering specifications
• Perform general clerical duties including petty cash handling and processing invoices to the finance department
• Coordinate with Building Management for general maintenance and repair needs in the office

Qualifications

• Previous experience in an administrative or receptionist role (preferably in a professional office environment)
• Friendly and positive demeanour with strong interpersonal skills
• Proactive, adaptable, and able to take initiative
• Excellent organizational and time management skills
• Strong verbal and written communication abilities
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, Teams, and SharePoint
• Ability to manage multiple priorities while maintaining high attention to detail
• Demonstrated ability to work independently and as part of a collaborative team

Additional Information

Ethics and integrity are fundamental values at CIMA+. That is why we are committed to ensuring equal access to resources and opportunities forcandidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression,socio-economic status or background, etc.).

In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenouspeople, people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying foremployment.

Accommodations are available on request. Your Business Partner will process your request.

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