Administrative Assistant, Obstetrics & Gynaecology

Sinai Health System; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading healthcare provider in Toronto is seeking an experienced administrative professional for a temporary full-time role. This position involves providing extensive support to the Department of Obstetrics & Gynaecology, managing various administrative tasks, and assisting with special projects. Candidates should have a postsecondary degree or equivalent experience, along with at least three years in a teaching/health setting. Excellent proficiency in Microsoft Office and strong interpersonal skills are essential. Competitive hourly pay is offered, with potential for additional hours.

Qualifications

• 3 years of experience in a teaching/health environment, including accounting.
• Experience with medical terminology preferred.

Responsibilities

• Provide administrative support to the Head of Labour and Delivery.
• Coordinate bookings for caesarean sections and triage.
• Assist with research abstracts and submissions.

Skills

Proficient in Microsoft Word, Excel, Power Point, Access, Outlook

Strong work ethic

Excellent communication and presentation skills

Time management and organizational skills

Ability to make decisions and exercise discretion

Education

Postsecondary degree or Office Administration Diploma

Job description

Job Description

This is a Temporary Full Time assignment for up to approximately twelve (12) months.

Sinai Health is looking for an experienced administrative professional to provide administrative support to the Department of Obstetrics & Gynaecology at our Mount Sinai Hospital Campus. In this role, you will be expected to exercise sound judgment and independence while managing the day-to-day related administrative activities required for all divisions within the department. You will possess an excellent understanding of the issues facing a large, diverse and complex medical department in an academic teaching hospital, as well as demonstrate a strong commitment to quality customer service, applying excellent problem solving and communication skills. You will work under the supervision of the Chief and Business Manager for the department. This position will also provide temporary back‑up coverage of administrative duties for the Department Chief in the Assistant’s absence and all other duties as required.

Responsibilities

• Provide administrative support to the Head of Labour and Delivery including booking OB group meetings and taking minutes
• Coordinate bookings for caesarean sections, induction of labour, and triage
• Coordinate late OB and ECV referrals and consults
• Provide administrative support to divisional heads including preparing committee agendas, attending meetings for minute taking, planning meeting requests, arranging travel itineraries and dinners for potential recruits, creating spreadsheets and charts, and assisting with procurement card reconciliation
• Assist with fund updates under divisional portfolios
• Organize, coordinate, and support special projects such as retreats and annual reports
• Support data analysis projects for the department as required by the Chief
• Maintain and update departmental and divisional websites
• Track departmental research grants and funding by division and update summary reports
• Assist with on call schedule changes and cross coverage as needed
• Support OR utilization data analysis and reporting for the Head of Gynaecology
• Assist with research abstracts and submissions
• Support the Research Director with grant applications and notices of award
• Develop schedules and book rooms for meetings and assist with conference room bookings
• Assist with planning departmental and divisional dinners and social events
• Coordinate Zoom and conference calls
• Assist with cheque requisitions and expense reimbursements
• Review daily mail and faxes and answer incoming telephone inquiries
• Perform other related duties and cross coverage for the Chief’s office as assigned

Job Requirements

Mandatory

• Postsecondary degree or Office Administration Diploma from a recognized educational institution.
• Applicants with proven equivalent and related training and experience may also be considered.
• 3 years of experience in a teaching/health environment (to include accounting).

Preferred

• Knowledge of and experience with medical terminology

Skills and Knowledge

• Proficient in Microsoft Word, Excel, Power Point, Access, Outlook
• Strong work ethic; positive, client focused attitude; superior professionalism; dependability and reliability; demonstrated commitment to providing outstanding customer service
• Superior written/oral communication and presentation skills; excellent interpersonal and relationship building skills; ability to effectively convey factual information and detailed explanations.
• Excellent time management, organizational and self-planning skills displaying flexibility by adjusting work schedules according to changing priorities, meeting demanding deadlines and producing high quality work.
• Demonstrated ability to make decisions, exercise good judgment, discretion and initiative when dealing with confidential information and/or in responding to inquiries.
• Demonstrated satisfactory work performance and attendance record.

Location

Mount Sinai Hospital Campus - Toronto, ON M5G 1X5 CA (Primary)

Hours

37.5 hours per week (Monday to Friday). Due to the nature of the position, additional hours may be required.

Salary Scale

CAD $24.79 - $30.96 per hour (2025 SH02)

Application Dates

Open Date: 12/10/2025  Posting Deadline: 12/24/2025. All applications must be submitted by no later than 4:00pm of the posting deadline date.

Employment Conditions

Employment at Sinai Health is conditional upon the verification of credentials, completion of a health review, and demonstrating proof of immunity and vaccination status of vaccine-preventable diseases. All employees and affiliates will follow safe work practices and comply with health and safety policies, procedures and training. If you believe you are one of the very few people who may require an exemption from vaccination, supporting medical information must be submitted to our Occupational Health department, who will review and assess.

About Sinai Health

Sinai Health is comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, Lunenfeld‑Tanenbaum Research Institute and our system partner Circle of Care. We deliver excellent care in hospital, community and home, focusing on the comprehensive needs of people. Sinai Health discovers and translates scientific breakthroughs, pushes boundaries for health solutions and educates future clinical and scientific leaders. Clinical areas of specialization include rehabilitation and complex continuing care, surgery and oncology, urgent and critical care, and women’s and infants’ health. The Lunenfeld‑Tanenbaum Research Institute ranks among the top ten biomedical research institutes in the world. Sinai Health is a full affiliate of the University of Toronto.

EEO Statement

As an equal opportunity employer who understands that diversity enriches our community and culture, we invite applications from all qualified candidates including Indigenous Peoples, racialized people, disabled people/people with disabilities, women, and members of 2SLGBTQIA+ communities. If you require accommodation(s) due to disability at any point during the application and hiring process, please contact 416-586-4800 ext. 7050, or email [e-mail] .