administrative assistant, legal

Balraj Singh Hayer Professional Corporation; Mississauga; On-site; CAD 40,000 - 55,000; Full time

Job summary

A professional corporation in legal services located in Peel Region is seeking an Administrative Assistant. The role involves opening mail, scheduling appointments, maintaining filing systems, and preparing financial statements. Candidates should have a college certificate and at least 1 year of experience. The ideal applicant is detail-oriented and proficient in Microsoft Office applications. This is a full-time, permanent position, offering 35 hours per week.

Qualifications

• 1 year to less than 2 years of experience required.
• Dependable, organized and detail-oriented.
• Must be proficient in English.

Responsibilities

• Open and distribute regular and electronic incoming mail.
• Schedule and confirm appointments.
• Maintain filing system and office procedures.
• Prepare financial statements and legal documents.

Skills

Attention to detail

Excellent oral communication

Excellent written communication

Organized

Dependability

Education

College, CEGEP or other non-university certificate or diploma

Tools

PCLaw in the Cloud

MS Word

MS Office

MS Excel

MS Outlook

MS Windows

Adobe Acrobat Reader

Job description

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tasks

• Open and distribute regular and electronic incoming mail and other material
• Schedule and confirm appointments
• Maintain filing system
• Determine and establish office procedures and routines
• Prepare financial statements and reports
• Prepare and key in correspondence and legal documents
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
• Set up and maintain manual and computerized information filing systems

Computer and technology knowledge

• PCLaw in the Cloud
• MS Word
• MS Office
• Electronic mail
• MS Excel
• MS Outlook
• MS Windows
• Adobe Acrobat Reader

Work conditions and physical capabilities

• Attention to detail

Personal suitability

• Accurate
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Team player

Experience

• 1 year to less than 2 years
• Durée de l'emploi : Permanent
• Langue de travail : Anglais
• Heures de travail : 35 hours per week