Administrative Assistant in Sports Memorabilia

interior landscape group; Toronto; On-site; CAD 45,000 - 55,000; Full time

Job summary

A sports marketing company based in Toronto is seeking an Administrative Assistant to support the president and daily operations. The role includes managing tasks, assisting with communication and bookkeeping, and organizing events. Candidates should possess strong organizational skills, excellent communication, and proficiency in Microsoft Office. This position offers a salary range of $45,000 to $55,000 annually, with various employee benefits including health care and paid time off.

Benefits

Casual dress

Company events

Dental care

Discounted or free food

Extended health care

Life insurance

On-site parking

Paid time off

Store discount

Qualifications

• 5 years of administrative experience preferred.
• Ability to thrive in a fast-paced, team-oriented environment.
• Driver's License required.

Responsibilities

• Assist president with daily tasks and ongoing projects.
• Manage task list and deadlines between president and team.
• Assist with communication with agents, suppliers, and customers.
• Organize government filing and bank deposits.
• Maintain and order office supplies and equipment.

Skills

Strong organizational skills

Excellent communication

Proficiency in Microsoft Office

Multitasking

Basic bookkeeping

Education

Bachelor's Degree (preferred)

Tools

QuickBooks

Microsoft Office

Job description

Overview

Role: Do you love sports? Do you dream of working with sports heroes? Ever wished you worked for a company that let you do something you're great in a field you love? A.J. Sports World is a Toronto based sports memorabilia and marketing company looking for someone to support our president and office team as an administrative assistant.

Position Overview

We're seeking a detail-oriented, proactive Administrative Assistant to support our president and day-to-day business operations. You'll be a key member of our office team, ensuring daily tasks are completed and signing events run like a well-oiled machine.

Responsibilities

• Assist president with daily tasks and ongoing projects in a variety of business and personal matters.
• Manage task list, deadlines, and reminders between the president and team.
• Assist with communication and follow up for the president with agents, suppliers, customers and staff.
• Review daily automation data in QuickBooks software and assist with paperwork, emails and entries to support bookkeeping role.
• Organize government filing, bank deposits, vendor payments and other similar administrative roles.
• Maintain and organize digital files, physical paperwork and emails.
• Coordinate vendor communication, purchase orders, paperwork and follow-up.
• Office HR support including posting jobs, paperwork for new hires, orientation and onboarding, payroll, staff vacations, scheduling and assigning employees, etc.
• Maintain and order office supplies, equipment procurement, insurance updates, car registration, internet, phone, etc.
• Assist with event management and contracts for athlete autograph signings.
• Other similar duties as assigned in accordance with company needs.

Qualifications

• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office, Teams and cloud based filing.
• Passion for sports and collectibles is a big plus.
• Essential experience with basic bookkeeping software.
• Ability to thrive in a fast-paced, team-oriented environment.
• Driver's License.

Job Type

Full-time

Pay

$45,000.00-$55,000.00 per year

Benefits

• Casual dress
• Company events
• Dental care
• Discounted or free food
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Store discount

Education

• Bachelor's Degree (preferred)

Experience

• Administrative : 5 years (preferred)

Work Location

In person