Administrative Assistant (In Office)

Black & McDonald; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

A construction and facility management company in Toronto is seeking a full-time Administrative Assistant to support subcontract management processes. The ideal candidate is detail-oriented, has experience in ERP systems, and is bilingual in French. The role involves issuing purchase orders, handling contract documentation, and liaising with various departments to ensure smooth operations. This position offers stability and opportunities for growth within the company.

Benefits

Long-term stability

Team events and outings

Opportunities for learning and growth

Qualifications

• Must be willing to learn and adapt quickly.
• Experience with ERP systems preferred.
• Strong communication and collaborative skills necessary.

Responsibilities

• Issue subcontract purchase orders in ERP system.
• Adjust subcontract purchase orders as required.
• Support the Subcontractor Prequalification Process.
• Liaison with IT Department regarding subcontract inquiries.
• Manage company cell phones/devices as needed.

Skills

Bilingual in French

Quick learning

MS Office (Word, Excel)

Tools

JD Edwards

Oracle-based ERP system

Job description

Overview

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s Southern Ontario team is growing! If you are a committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

The Administrative Assistant is located in Scarborough and typically reports directly to the Subcontract Manager. Their primary focus is assisting in subcontract management under the direction of the Subcontracts Team. This role is open for full-time applicants. Black & McDonald is willing to train hard-working and motivated individuals.

Responsibilities

• Issue subcontract purchase orders in ERP system, including preparing and editing any subcontract agreements while ensuring proper supporting documentation has been submitted
• Adjust subcontract purchase orders as required by Operations including Change Orders
• Support Contact for the Subcontractor Prequalification Process (SCPQ)
• Liaison with IT Department regarding the SCPQ and support HSE and Finance inquiries
• Scan, post and file contracts and subcontracts as required
• Request and update Certificate of Insurances
• Assist lawyers by providing administrative support as required
• Provide support / assistance with the management of company cell phones / devices as required

Competency Requirements

• Change Orientation
• Communicates Effectively
• Customer Focus
• Teamwork and Collaboration
• Maximizes Business Performance and Team Effectiveness

Skills, Abilities, and Other Requirements

• Bilingual in French is considered an asset
• Quick learning and highly motivated
• MS Office (Word, Excel)
• JD Edwards or an Oracle-based ERP system is considered an asset

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

Benefits and Culture

• Long-term stability
• A family business with family values
• Team events and outings year-round
• Empowered people with ambitious goals
• Interesting and challenging work
• One company with endless opportunities to learn and grow