Administrative Assistant - Health Information Services

Nova Scotia Health Authority; Yarmouth; On-site; CAD 30,000 - 60,000; Full time

Job summary

Nova Scotia Health Authority is seeking an Administrative Assistant for the Western Zone. The role involves providing administrative support, managing daily operations of the department, and ensuring integration of organizational principles. Applicants should have a recognized administration program, strong communication skills, and at least three years of experience.

Benefits

Health and dental insurance

Long-term disability coverage

Life insurance coverage

Defined benefit pension plan

Qualifications

• Minimum of three years of administrative experience or equivalent education.
• Proficiency in Microsoft Office (Windows, Word, Excel, PowerPoint, Outlook).
• Ability to work independently with minimal supervision.

Responsibilities

• Provide confidential administrative support to the Western Zone Manager.
• Assist in daily operations of the department.
• Ensure integration of NSH principles and practices.

Skills

Communication

Interpersonal skills

Organizational skills

Attention to detail

Initiative

Teamwork

Education

Graduate of a recognized office administration program

Tools

Microsoft Office Suite

Database Programs

Job description

Req ID: 157566
Company: Nova Scotia Health
Location: Western Zone, Yarmouth Regional Hospital
Department: IMIT HIS Health Records WZ
Type of Employment: Permanent Hourly FT ( 100% FTE) x 1 position(s)
Status: MGMT/NON-Union Management/Non Union Position
Posting Closing Date: 6-Jul-23

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.

About the Opportunity

Reporting to the Manager of Health Information Services, and functioning as a key member supporting the daily operations of the department, the Administrative Assistant provides confidential administrative support to the Western Zone Manager as well as working groups and/or committees. The Administrative Assistant will exhibit sound professional judgement and initiative while working within the framework of the site, Health Information Services and the organization as a whole.

The Administrative Assistant ensures that the principles and practices that guide NSH such as the vision, mission, values, expected behaviours, the leadership philosophy, organizational health, population health, ethics, safety, quality, partnerships and interprofessional collaboration are integrated within the support that is provided by the work that they do and through the messages they deliver.

About You

We would love to hear from you if you have the following:

• Graduate of a recognized office administration program/business program/secretarial program.
• Minimum of three years of administrative experience OR a combination of equivalent education, training, and experience.
• Advanced working knowledge of computers required, including Windows, Word, Excel, Power Point, Outlook and Database Programs.
• High degree of initiative, diligence, attention to detail and self-discipline/focus required.
• Demonstrated ability to work independently with minimal supervision required.
• Proven team player with excellent communication and interpersonal skills required.
• Demonstrated ability to respectfully work with a variety of inter-professional team members required.
• Excellent communication, interpersonal, prioritizing and organizational skills.
• Competencies in other languages an asset, French preferred.

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

Compensation and Incentives

$21.58 - $26.98 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

Preferred candidates must be able to demonstrate proof of primary series of COVID -19 vaccine at time of hire.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

The Nova Scotia Health Authority is a provincial health authority serving Nova Scotia, Canada.

Notice

Talentify is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Talentify provides reasonable accommodations to qualified applicants with disabilities, including disabled veterans. Request assistance at [e-mail] or 407-000-0000.

Federal law requires every new hire to complete Form I-9 and present proof of identity and U.S. work eligibility.

An Automated Employment Decision Tool (AEDT) will score your job-related skills and responses. Bias-audit & data-use details: www.talentify.io/bias-audit-report . NYC applicants may request an alternative process or accommodation at [e-mail] or 407-000-0000.