Administrative Assistant, General

22nd Century Technologies Inc.; Ottawa; On-site; CAD 50,000 - 65,000; Full time

Job summary

A technology services provider in Ottawa is seeking an experienced Administrative Assistant to support the Commanding Officer and Air Staff Headquarters. The role requires bilingual communication skills and experience in administrative support within a government environment. The ideal candidate will manage critical documentation, assist with correspondence, and ensure operational efficiency during personnel transitions. Candidates should have a secondary school diploma and be a Certified Administrative Professional (CAP).

Qualifications

• Years of experience in Administrative Assistance or Executive Assistance.
• Experience with the Government of Canada or Department of National Defense.

Responsibilities

• Provide administrative support services to the Commanding Officer.
• Organize, track, and brief critical documentation.
• Maintain office supplies inventory.
• Answer queries from the general public.

Skills

Bilingual communication

Organizational skills

Time management

Attention to detail

Education

Secondary school diploma

Certified Administrative Professional (CAP)

Job description

Level of Expertise : Intermediate

Must be Billingual : Language (English Essential, French Essential or Bilingual ) Intermediate Level ( Oral, Comprehension , Written )

Is there a travel requirement? No.

Is there an overtime requirement? No.

It is the bidder's responsibility to include the cost associated with the provision of personal protective equipment for its resources in their all-inclusive hourly rates for the duration of the contract.

Additional mandatory criteria (maximum of two () extra) : Must clearly demonstrate years' experience within the past years in a role that is related to Administrative Assistance or Executive Assistance in a Government of Canada or Department of National Defense environment.

For each resume submitted, the bidder must ensure that

the proposed individual's name is clearly indicate

the resume clearly states where, when and how the stated qualifications / experience of the individual were acquired, including contact information of a reference that can confirm the information provide

the resume clearly demonstrates duties and relevance to the requirements

Furthermore, bidders are also advised that the month(s) of experience listed for a project whose timeframe overlaps that of another referenced project, will only be counted once.

• Specialized education which will improve the quality of services to be provided
• Additional certifications which will improve the quality of services to be provided
• Additional experience which will improve the quality of services to be provided
• Knowledge of relevant government policies or procedures which will improve the quality of services to be provided
• Better proficiency in one or both official languages which will improve the quality of the services to be provided

Scope of work

Provide Administrative Support Services.

There is a requirement for administrative assistance services to support the Commanding Officer (CO) and Air Staff Headquarters (HQ) in the management and review of critical documentation and administrative functions. This includes the organization, tracking, and briefing of files, as well as general administrative support to ensure continuity and operational efficiency during a period of personnel transition.

Education / Certifications Mandatory

Education / Certifications Mandatory

• Secondary school diploma or an acceptable combination of education, training and relevant work experience.
• Certified Administrative Professional (CAP).

Experience

MANDATORY :

• years of experience in Administrative Assistant.
• Experience with Canada Federal / Department of National Defence (DND).

Tasks

• Assisting in the preparation of correspondence, reports, statements and other documents
• Maintaining office supplies inventory
• Processing of applications and forms
• Maintaining databases, spreadsheets, and inventory information
• Inputting and updating changes to meeting and appointment schedule
• Arranging for telephones, e-mail accounts and equipment for new personnel
• Answering queries from the general public
• Using electronic reference tools for the purposes of researching and resolving client inquiries
• Assembling and disseminating correspondence and briefing material
• Maintaining office equipment and arranging for service
• Completing courier forms and dispatching couriers and
• Processing and tracking correspondence (internal and external)