Administrative Assistant - Canada Wide 2025

Canadian Musicians Co-operative; Barrie; Hybrid; CAD 15,000 - 25,000; Full time

Job summary

A community-focused co-op in Barrie, Ontario is offering full-time summer positions for post-secondary students. Available roles include Administrative Assistant, Receptionist, and Data Specialist, all requiring skills in collaboration and communication. Positions are funded by the Government of Canada and follow a hybrid work model, combining remote and in-person tasks. Applicants aged 15-30 must be legally entitled to work in Canada.

Benefits

Funding from the Government of Canada

Accommodations for applicants with disabilities

Qualifications

• Must be aged 15-30 on the first day of work.
• Must be a Canadian citizen or permanent resident.
• Hold a valid Social Insurance Number and legally entitled to work in Canada.

Responsibilities

• Facilitate communication and maintain department records as an Administrative Assistant.
• Manage the front desk and perform administrative tasks as a Receptionist.
• Provide reports for strategic planning, data gathering, and research support as a Data Specialist.

Skills

Collaboration

Creativity

Communication

Organization

Education

Post-secondary education

Job description

The Admin team provides daily administrative support for summer programming and prepares for Fall/Winter tasks. Working in small groups and across departments, youth in these roles develop confidence and master skills used in writing, analysis, and workplace participation. Our waterfall mentorship model encourages you to help others learn what you are already an expert in, while also learning from others. These roles are progressive over the summer, offering scope and responsibility based on your willingness and ability. It's a great way to 'level up' in a team setting where your voice and opinions make a real difference.

Full-time summer employment contracts range from 8 to 16 weeks, from May through September. Post-secondary students are encouraged to apply as part of their program requirements for co-op or work placements. Contracts are funded by the Government of Canada and offered at the Ontario minimum wage.

These positions follow a hybrid work structure, combining remote work and in-person work at the office or meet-up locations, depending on the tasks and projects. In-person work at the office/studio or local meet-up locations is required for tasks requiring high collaboration or supervision. Training and workshops may be online or in-person.

Eligibility for federal funding requires applicants to:

• Be aged 15–30 on their first day of work
• Be a Canadian citizen, permanent resident, or protected under the Immigration and Refugee Protection Act
• Be present in Canada while working
• Hold a valid Social Insurance Number and be legally entitled to work in Canada according to provincial or territorial legislation

Positions available include:

• Administrative Assistant: Facilitates communication and maintains department records.
• Receptionist (In-Person): Manages the front desk and performs administrative tasks, scheduled on rotating shifts from 9 am to 9 pm daily.
• Data Specialist: Provides reports for strategic planning, data gathering, and research support.

Typical work hours are 35 hours per week, with rotational coverage for evenings and weekends. The Co-op seeks individuals who enjoy collaboration, creativity, and engaging with artists and the community. Some evenings and weekends are scheduled.

Applicants should include any additional documentation (e.g., projects or assignments) via a link to Google Drive, Dropbox, etc., for easy access by hiring staff. Applications are only accepted through our GetHired portal, where all pre-screening questions must be completed. Interviews are held from March/April onwards until positions are filled.

Canadian Musicians Co-operative welcomes applications from people with disabilities, offering accommodations upon request. For questions or accommodations, email [e-mail]. Membership in the co-op is not required to apply, but acceptance of a position requires joining as a professional member. Membership is open to all who can reasonably use its services and accept membership responsibilities. We appreciate your interest, and only candidates selected for further consideration will be contacted.