Administrative Assistant/Associate

RBC; Vancouver; On-site; CAD 37,000 - 45,000; Full time

Job summary

A leading financial services company in Vancouver is seeking an Administrative Assistant/Associate to provide concierge-level administrative support to an Advisory Team. The role requires strong organizational skills, client service expertise, and proficiency in Microsoft Office. Applicants with experience in the securities industry are preferred. The expected salary range is $37,500 - $45,000.

Benefits

Comprehensive Total Rewards Program

Opportunities for development

Dynamic and collaborative team environment

Qualifications

• Must have strong Microsoft Office Suite skills.
• Must have high level of time management and organizational skills.
• Must demonstrate exceptional verbal and written communication.

Responsibilities

• Provide daily administrative support to the Advisor and their team.
• Coordinate and prepare meetings for Advisors with their clients.
• Respond to client inquiries like account transactions and documentation.

Skills

Strong Microsoft Office Suite skills

High level of time management and organization skills

Demonstrated skills in providing world-class client service

Exceptional verbal and written communication

Comfortable performing administrative heavy duties

Education

Completion of the Canadian Securities Course (CSC)

Knowledge of RBC Dominion Securities’ systems

1-3 years’ experience in the securities industry

Job description

Overview

The RBC Dominion Securities branch located in Vancouver is looking for an Administrative Assistant/Associate to provide concierge level administrative support to a successful Advisory Team. You will provide quality client service and help deepen relationships with existing clients through ongoing, efficient support to both clients and the Advisor Team.

What will you do?

• Daily administrative support to the Advisor and their team
• Coordinate and prepare meetings for Advisors with their clients/prospects
• Provide proactive client service with a focus on problem resolution and attention to details. Liaise with various departments for execution, where necessary
• Respond to client inquiries (account transactions, requests account documentation, account reporting, etc.)
• Assist the Advisor team with client onboarding
• Help manage incoming communications from clients, Advisors and other internal and external partners
• Follow-up on client trades to ensure proper settlement and delivery (upon licensing)
• Maintain existing client accounts and identify opportunities to contact clients: manage timelines and key dates for accounts
• Ensure accurate and timely updates of all necessary documentation in compliance with internal controls and industry regulatory requirements. Maintain complete and up-to-date client files within appropriate systems
• Help update team’s communication channels: websites, LinkedIn, Facebook, brochures, newsletters
• All other administrative duties as required

What do you need to succeed?

Must-have

• Strong Microsoft Office Suite skills
• High level of time management and organization skills
• Demonstrated skills in providing world-class client service that will come across as professional, warm, and friendly to our clients
• Exceptional verbal and written communication
• Comfortable performing administrative heavy duties in a fast-paced environment

Nice-to-have

• Completion of the Canadian Securities Course (CSC) and Conduct & Practices Handbook (CPH)
• Knowledge of RBC Dominion Securities’ systems and procedures
• 1-3 years’ experience in the securities industry is an asset

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program which include competitive compensation and flexible benefits
• Leaders who support your development through coaching and managing opportunities
• Ability to make a difference and lasting impact
• Work in a dynamic, collaborative, progressive, and high-performing team
• Opportunities to do challenging work
• Opportunities to build close relationships with clients

Compensation for this position (including salary and discretionary/variable incentive payments) will be determined by factors, including but not limited to the candidate’s experience, skills, registration status, performance, individual goals; market conditions; and business needs.

The expected base salary range for this position is $37,500 - $45,000.

This position may be eligible to receive a discretionary/variable incentive payment up to 1.0x base salary.

RBC’s compensation philosophy and principles recognize the importance of a highly qualified global workforce and plays a critical role in attracting, engaging and retaining talent that:

• Drives RBC’s high-performance culture
• Enables collective achievement of our strategic goals
• Generates sustainable shareholder returns and above market shareholder value

Job Skills

Customer Service, Data Entry, Data Gathering Analysis, Desktop Tools, Group Problem Solving, Interpersonal Relationships, Knowledge Organization, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address: VANCOUVER MAIN BRANCH (B), 1055 GEORGIA ST W:VANCOUVER

City: Vancouver

Country: Canada

Work hours/week: 37.5

Employment Type: Full time

Platform: WEALTH MANAGEMENT

Job Type: Regular

Pay Type: Salaried

Posted Date: 2025-09-23

Application Deadline: 2025-10-18

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.