administrative assistant

Netwide Freight Systems Inc.; Toronto; On-site; CAD 40,000 - 50,000; Full time

Job summary

A transportation company in Toronto is seeking an organized individual to manage daily operations, coordinate information flow within the team, and provide customer service. The ideal candidate should have a secondary school graduation certificate and experience in a fast-paced environment. Proficiency in Microsoft Office tools is required.

Qualifications

• 7 months to less than 1 year of related experience.
• Ability to work independently and adapt to a fast-paced environment.

Responsibilities

• Coordinate the flow of information within the team.
• Direct and control daily operations.
• Plan and organize daily operations.
• Order office supplies and maintain inventory.
• Provide customer service.

Skills

Ability to multitask

Excellent oral communication

Excellent written communication

Organized

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Outlook

MS Windows

MS Word

Job description

Education and experience

• Education: Secondary (high) school graduation certificate
• Experience: 7 months to less than 1 year

Work setting

• Transportation company

Responsibilities

• Coordinate the flow of information within the team
• Direct and control daily operations
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Conduct performance reviews

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS Windows
• MS Word

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized

Work terms

• Work Term: Permanent
• Work Language: English
• Hours: 30 to 40 hours per week