administrative assistant

Santos & Associates Immigration; Toronto; On-site; CAD 40,000 - 50,000; Full time

Job summary

A consultancy firm in Toronto is searching for a skilled office coordinator to manage daily operations. Responsibilities include organizing information flow, scheduling appointments, and basic bookkeeping. The ideal candidate should be organized, reliable, and able to multitask. The position requires on-site work with no remote options available.

Qualifications

• 1-2 years of experience in a similar role.
• Fluent in English.

Responsibilities

• Coordinate the flow of information within the team.
• Open and distribute mail and other materials.
• Plan and organize daily operations.
• Schedule and confirm appointments.

Skills

Ability to multitask

Organized

Client focus

Time management

Attention to detail

Education

College/CEGEP

Job description

Overview

Languages: English

Education: College/CEGEP

Experience: 1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and organize daily operations
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Greet people and direct them to contacts or service areas
• Perform basic bookkeeping tasks

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Dependability
• Due diligence