Administrative Assistant

Vinod Medical Systems; Ottawa; Remote; CAD 40,000 - 60,000; Full time

Job summary

A leading wholesale company is seeking a detail-oriented Remote Administrative Assistant to ensure smooth office operations and provide administrative support. This role involves managing office correspondence, organizing records, and requires strong communication and multitasking skills. Ideal candidates will have experience as an administrative assistant and be proficient in MS Office.

Qualifications

• Proven experience as an administrative assistant or in a related role.
• Ability to prioritize tasks and work independently.
• Knowledge of office management systems and procedures.

Responsibilities

• Manage and coordinate office activities and operations.
• Assist in the preparation of regularly scheduled reports.
• Handle incoming and outgoing communication.

Skills

Organizational skills

Communication skills

Attention to detail

Time management

Problem-solving skills

Tools

MS Office (Word, Excel, Outlook, PowerPoint)

Job description

Overview

We are seeking a detail-oriented and organized Administrative Assistant to join Vinod Medical Systems, a leading wholesale company. In this role, you will play a crucial part in ensuring the smooth operation of the office and providing administrative support to various departments.

As a Remote Administrative Assistant at Vinod Medical Systems, you will be involved in a variety of projects ranging from managing office correspondence to organizing company records. This role requires strong communication skills, attention to detail, and the ability to multitask effectively. If you are looking to be part of a dynamic team in a remote working environment, this opportunity is perfect for you.

Responsibilities

• Manage and coordinate office activities and operations to secure efficiency and compliance with company policies.
• Assist in the preparation of regularly scheduled reports and presentations.
• Handle incoming and outgoing communication, including emails and phone calls.
• Organize and maintain physical and digital files, records, and databases.
• Coordinate meetings, appointments, and travel arrangements for team members.
• Assist in the preparation of documents, letters, and other materials.
• Monitor office supplies and place orders when necessary.
• Provide general administrative support to executives and team members.

Qualifications

• Proven experience as an administrative assistant or in a related role.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to prioritize tasks and work independently.
• Attention to detail and problem-solving skills.
• Knowledge of office management systems and procedures.
• Ability to handle confidential information with discretion.