administrative assistant

Damara Day Spa Fallsview Casino Resort; Niagara Falls; On-site; CAD 35,000 - 45,000; Full time

Job summary

A local spa resort in Niagara Falls is seeking an administrative professional to provide support in various office tasks. Responsibilities include coordinating information, scheduling appointments, and maintaining filing systems. The ideal candidate should possess administrative experience, attention to detail, and proficiency in MS Office applications. This is a permanent position requiring 30 hours per week with a focus on customer service.

Qualifications

• Proven experience in an administrative role with tasks such as managing contracts and scheduling appointments.
• Ability to work independently and meet tight deadlines.
• Experience in basic bookkeeping and providing customer support.

Responsibilities

• Coordinate information flow within the team.
• Record and prepare minutes of meetings and conferences.
• Greet visitors and direct them to contacts.

Skills

Coordinate the flow of information

Customer service

Attention to detail

Time management

Ability to multitask

Education

Secondary (high) school graduation certificate

Tools

MS Windows

MS Office

Adobe Acrobat Reader

Job description

Education

• Secondary (high) school graduation certificate

Work setting

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support

Computer and technology knowledge

• MS Windows
• MS Office
• Adobe Acrobat Reader

Work conditions and physical capabilities

• Ability to work independently
• Tight deadlines
• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Team player
• Reliability
• Time management

Experience

• 7 months to less than 1 year
• Durée de l'emploi : Permanent
• Langue de travail : Anglais
• Heures de travail : 30 hours per week