Administrative Assistant

Raymond James Ltd.; Nanaimo; On-site; CAD 47,000 - 58,000; Part time

Job summary

A leading financial services firm in Nanaimo seeks an Administrative Assistant. This role includes managing schedules, coordinating meetings, and providing administrative support. The ideal candidate has 2+ years of experience, excellent communication skills, and proficiency in Microsoft Office. Competitive salary between $47,000-58,000 with bonuses available.

Qualifications

• 2+ years of previous experience in a similar role.
• Experience in business development and social media management.
• Strong attention to detail and ability to multitask.

Responsibilities

• Manage schedules and coordinate meetings.
• Handle emails and correspondence.
• Coordinate conference calls and video meetings.
• Manage expenses and reconcile reports.

Skills

Excellent communication skills

Attention to detail

Multitasking

Proficiency in Microsoft Office

Business development experience

Social media management

Job description

Overview

Raymond James Independent Financial Services is seeking an Administrative Assistant to work in our Nanaimo Office. Raymond James Ltd. is one of Canada’s leading independent investment dealers, offering high-quality investment products and services to Canadians seeking customized solutions to their wealth management needs.

The ideal candidate will have at least 2 years of previous experience, ideally in a financial services firm, as well as excellent communication skills, attention to detail, and the ability to handle multiple tasks and prioritize effectively. The candidate should also be comfortable working in a fast-paced, dynamic environment and be able to adapt to changing needs and priorities. The successful candidate will provide administrative support to the Wealth Manager, while also playing a key role in business development and social media management.

Responsibilities

• Manage schedules, including coordinating meetings and appointments, and making travel arrangements.
• Handle emails and correspondence, including managing the lead advisor’s email inbox and responding to emails as needed.
• Coordinate and schedule conference calls and video meetings.
• Handle expenses, including managing expense reports and reconciling company credit card statements.
• Perform other administrative tasks as needed, such as drafting documents and presentations, conducting research, and managing projects.
• Participate in business development activities such as researching potential clients and creating targeted marketing campaigns.
• Manage social media accounts, create, and schedule posts, monitor engagement.
• Create and curate content for the agency’s various social media accounts.

Qualifications

• 2+ years of previous experience in a similar role.
• Experience in business development and social media management.
• Excellent communication skills, both written and verbal.
• Strong attention to detail and ability to multitask.
• Proficiency in Microsoft Office (Word, Excel, Outlook), and social media platforms.
• Ability to work independently and take initiative.
• Comfortable working in a fast-paced, dynamic environment.

Salary

Salary Range: BC (based on Education, Work Experience, etc.) $47,000-58,000 in addition to competitive performance bonuses/incentives.

How to Apply

If you are interested in joining our team, please submit your cover letter and resume quoting the position by 10/10/2025 to:

Contact Name: Kuehnel Admin
Raymond James Ltd
102-5220 Dublin Way
Phone number: 250-729-2850
Email: [e-mail]

We require applicants to complete a background verification process prior to commencing employment with the company, including but not limited to a credit and criminal record check.

We thank all candidates for their interest and advise that only those under consideration will be contacted.

Raymond James Ltd. recognizes the value of a diverse workforce and appreciates the unique skills and special contribution of each employee. We are committed to accessibility for candidates through all stages of the recruitment process. Should you require accommodation, please contact us using the above details and we will be happy to help.

Job Details

Wealth management
Primary Location: CA-BC-Nanaimo-Nanaimo
Organization: PCG IFS
Schedule: Part-time