administrative assistant

Government of Canada; London; On-site; CAD 40,000 - 60,000; Full time

Job summary

A public sector employer in London, Ontario, is seeking a candidate for a role focused on coordinating HR operations and supervising staff. The position requires a secondary school certificate and experience in administration. The role offers benefits such as free parking and on-site amenities. Work is to be completed at the physical location with no remote option.

Benefits

Free parking available

On-site amenities

Qualifications

• Experience in coordinating and supervising office operations.
• Knowledge of administrative procedures and practices.
• Ability to use various computer applications including MS Office.

Responsibilities

• Arrange and co-ordinate seminars and conferences.
• Assist with staff consultation and grievance procedures.
• Coordinate HR department activities to meet organizational goals.
• Supervise and train staff, ensuring effective task execution.

Skills

MS Excel

MS Outlook

MS Windows

MS Word

Google Drive

Education

Secondary (high) school graduation certificate

Job description

Overview Languages

English

Education

• Secondary (high) school graduation certificate
• or equivalent experience

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Relocation costs not covered by employer
• Willing to relocate
• Private sector

Responsibilities Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
• Coordinate the flow of information within the team
• Direct and control daily operations
• Supervise other workers
• Train staff
• Plan, develop and implement recruitment strategies
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Respond to employee questions and complaints
• Carry out administrative activities of establishment
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence

Supervision

• 3-4 people

Experience and specialization Computer and technology knowledge

• MS Excel
• MS Outlook
• MS Windows
• MS Word
• Google Drive

Area of specialization

• Reports and records

Benefits Other benefits

• Free parking available
• On-site amenities