Administrative Assistant

Inter-Mtn Enterprises Inc.; Kelowna; On-site; CAD 30,000 - 60,000; Full time

Job summary

A manufacturing company in Kelowna is seeking a full-time Administrative Assistant. The role involves reception, shipping, and general office support. Ideal candidates are organized, detail-oriented, and have excellent communication skills. Familiarity with Salesforce and QuickBooks is advantageous. Competitive wages of $20.00-$24.00 per hour are offered, along with benefits and a positive workplace environment.

Benefits

Extended health benefit plan

Employee discount

Positive environment

Competitive wages

Advancement opportunities

Qualifications

• Proactive attitude with strong problem-solving skills.
• Experience in shipping and logistics is a plus.
• Must be able to lift heavy items occasionally.

Responsibilities

• Reception duties including phone management and greeting clients.
• Conduct shipping and receiving tasks including managing freight and contracts.
• Maintain customer relationships and ensure high-quality service.
• Assist in planning company events and general administrative support.

Skills

Detail oriented

Excellent communication skills

Time management

Proficiency in Microsoft Office

Typing speed 45+ wpm

Ability to work independently

Tools

Salesforce

QuickBooks

Job description

Overview

Inter-Mtn. Enterprises Inc. is seeking a full time Administrative Assistant for an exciting career position.

Are you a self-starter who is results oriented and highly energetic? Inter-Mtn. Enterprises Inc. is a growing Kelowna based manufacturing company who supplies the outdoor recreation industry and specifically the ski industry, in North America.

In this varied position, while reporting to the Office Manager, you will be responsible for high-level administrative duties, reception, and shipping as well as general office support within this manufacturing company.

Responsibilities

• Reception, including answering phones for a multi-line switchboard & greeting walk in traffic
• Shipping & Receiving - extensive courier, trucking & cross-border shipping, managing all CUSMA & bond contracts, submitting any freight disputes or claims and general pickups and drop offs
• Maintain strong relationships with our existing and prospective client base and vendors
• Ensure incredible and consistent customer service is provided to all clients
• Maintaining company data base through Salesforce and QuickBooks records
• Booking travel and tradeshow support
• IT Liaison with outsourced tech company
• Filing, preparing letters, presentations and reports, executive assistance, managing calendars
• Participate actively in the planning and execution of company events
• Overseeing office equipment maintenance and repair
• Maintaining office cleanliness and communication with cleaning company
• General Marketing support and website maintenance
• Maintain equipment, inventory, and stock levels in a cost-effective manner
• General administrative support & any other duties and tasks as deemed necessary

Qualifications & Essential Skills

• Takes initiative & follows through on task completion
• Detail oriented, organized, and impeccable time management skills
• Excellent oral and written communication skills Superior computer skills and proficiency in Microsoft Office and Outlook
• Must be able to type 45+ wpm
• Able to work independently and in a team setting
• Resourceful and proactive, capable of problem solving
• Experience with shipping, QuickBooks or Salesforce will be considered an asset
• Some heavy lifting needed on occasion and a valid driver's license is required

Benefits

• Extended health benefit plan
• Employee discount
• Positive environment
• Competitive wages
• Advancement opportunities

Additional Information

If you are highly organized and have strong time-management skills and multitasking ability in a fast-paced environment with a keen eye for detail, we want to hear from you. Being a lover of outdoor recreation and the ski industry does not hurt either. Attitude is everything.

Job Types: Full-time, Permanent

Pay: $20.00-$24.00 per hour

Work Location: In person