administrative assistant

Helix Contracting; Central Ontario; On-site; CAD 30,000 - 60,000; Full time

Job summary

A contracting firm in Central Ontario seeks an Operations Manager to oversee daily operations and staff in a fast-paced environment. Responsibilities include coordinating information flow, planning budgets, and training employees. The role requires a high school diploma and relevant experience of less than 7 months. Competitive pay of $25.56/hr with benefits available. Applicants must be authorized to work in Canada.

Benefits

Staff accommodation available

Disability benefits

Qualifications

• 1 to less than 7 months of experience required.
• Ability to work independently in a fast-paced environment.
• Valid driver's license necessary.

Responsibilities

• Coordinate the flow of information within the team.
• Direct and control daily operations.
• Train staff and supervise other workers.
• Manage training and development strategies.
• Compile data, statistics, and other information.

Skills

Ability to multitask

Flexibility

Reliable

Client focus

Organized

Time management

Education

High school graduation certificate

Tools

Google Docs

MS Excel

MS Outlook

MS PowerPoint

MS Word

MS Project

QuickBooks

Adobe Acrobat Reader

Job description

Job Details

• Location: Orillia, ON L3V 5X6
• Salary: $25.56/hr (42.5 hours/week)
• Terms: Permanent, Full time
• Hours: Morning/Day, Flexible 08:00–17:00
• Education: High school graduation certificate

Experience Required

• 1 to less than 7 months
• Work must be completed at the physical location. No remote work.

Work Setting

• Staff accommodation available
• Various locations

Responsibilities

• Coordinate the flow of information within the team
• Direct and control daily operations
• Direct staff
• Plan and control budget and expenditures
• Plan and organize daily operations
• Review HR projects to assure compliance with laws and regulations
• Supervise other workers
• Train staff
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Oversee the classification and rating of occupations
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Compile data, statistics and other information
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Recruit and hire workers and carry out related staffing actions
• Maintain and manage digital database
• Perform basic bookkeeping tasks

Supervision

• 1 to 2 people

Computer and Technology Knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• MS Project
• Project management software
• MS Office
• QuickBooks
• Adobe Acrobat Reader

Transportation / Travel Information

• Vehicle supplied by employer
• Valid driver's licence

Work Conditions and Physical Capabilities

• Ability to work independently
• Fast‑paced environment
• Work under pressure

Personal Suitability

• Ability to multitask
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Accountability
• Disability benefits

Eligibility

• Permanent resident of Canada
• Temporary resident with a valid work permit

Important Notice

This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.

Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.