Administrative Assistant

BEST - For A Cleaner World; Burnaby; On-site; CAD 45,000 - 48,000; Full time

Job summary

A cleaning services provider in Vancouver is seeking a Site Administrator to manage administrative tasks including scheduling, auditing time sheets, and communicating effectively with staff. The ideal candidate will have a Business Administration diploma and strong verbal communication skills. This full-time role requires working Thursday to Monday from 9:00am to 5:00pm, offering a salary of $45,000 - $48,000 yearly.

Qualifications

• Education in Business Administration is considered an asset.
• Previous related experience in administrative roles is considered an asset.

Responsibilities

• Answer and direct phone calls for safety and quality concerns.
• Maintain communication with management regarding staffing and safety.
• Facilitate staff meetings and ensure policy implementation.
• Audit and approve team members' time sheets.
• Order supplies and manage inventory.

Skills

Good understanding of Occupational Health and Safety Act

Strong verbal communication skills

Basic computer and smart phone knowledge

Ability to analyze, plan, organize, prioritize

Multilingual ability

Education

Business Administration diploma

Tools

MS Office programs

Job description

Overview

JOB OVERVIEW : The Site Administrator is responsible for providing administrative assistance to facilitate the custodial site operation. The incumbent is responsible for completing various activities, which include, but are not limited to; answering and referring inbound calls, new team member orientations, scheduling and communicating schedules, perform quality assurance audits, auditing team member time sheets, coordinating meetings and other administrative duties.

Responsibilities

• Answer / direct phone calls for safety and quality concerns;
• Maintain open communication with Assistant Site Manager / Site Manager regarding staffing issues, safety, supplies, and other related business concerns;
• Facilitate staff meetings as required to implement policies, procedures and safety requirements;
• Ensure new hire packages are filled out accurately and forward all documents to head office;
• New-hire orientation and on-boarding;
• Schedule and communicate team members’ schedules;
• Audit and approve team members’ time sheets;
• Order supplies and manage inventory;
• Receive work orders & prepare monthly billings for extra work requested by client;
• Coordinate training sessions / tool box meetings;
• Complete a variety of clerical functions (e.g. filing, scanning, photocopying);
• Train new hires & foster BEST’s company culture, mission, and values;
• Other duties as required per business needs.

Location : Vancouver, BC

Shift Type : Full-Time

Shift Days : Thursday - Monday

Shift Hours : 9:00am - 5:00pm

Salary Range : $45,000 - $48,000 / yearly

Skills and Requirements

• Good understanding of Occupational Health and Safety Act;
• Strong verbal communication skills;
• Basic computer and smart phone knowledge with experience using MS Office programs;
• Ability to effectively analyze, plan, organize, prioritize, and meet deadlines;
• Multilingual ability considered an asset.

Education & Experience

• Business Administration diploma is considered an asset;
• Previous related experience considered an asset;

BEST is committed to creating a diverse, equitable, and inclusive workplace. We support the hiring of visible minorities, women, members of the LGBTQ2S+ community, and veterans. We are an equal opportunity employer with the interests of fairness and equality. We will take the necessary measures to ensure that all applicants have equal access to Best Service Pros job opportunities.

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