administrative assistant

Proud Refrigerators; Burnaby; On-site; CAD 40,000 - 50,000; Full time

Job summary

A local appliance company in Burnaby is looking for an administrative assistant. Duties include coordinating information flow, managing communications, and organizing appointments. The ideal candidate has completed secondary education and has 1-2 years of relevant experience. This permanent role offers 30 hours of work per week in a supportive environment.

Qualifications

• 1 year to less than 2 years of experience in an administrative role.

Responsibilities

• Coordinate the flow of information within the team.
• Open and distribute mail and other materials.
• Record and prepare minutes of meetings and conferences.
• Schedule and confirm appointments.
• Answer telephone and relay calls and messages.
• Compile data and statistics.
• Order office supplies and maintain inventory.
• Arrange travel and make reservations.
• Greet people and direct them to contacts or service areas.
• Set up and maintain information filing systems.

Skills

Excellent oral communication

Excellent written communication

Organized

Attention to detail

Education

Secondary (high) school graduation certificate

Job description

Education and Experience

• Education: Secondary (high) school graduation certificate


• Experience: 1 year to less than 2 years

Tasks

• Coordinate the flow of information within the team


• Open and distribute mail and other materials


• Record and prepare minutes of meetings, seminars and conferences


• Schedule and confirm appointments


• Answer telephone and relay telephone calls and messages


• Compile data, statistics and other information


• Order office supplies and maintain inventory


• Arrange travel, related itineraries and make reservations


• Greet people and direct them to contacts or service areas


• Set up and maintain manual and computerized information filing systems

Transportation / travel information

• Public transportation is available

Work conditions and physical capabilities

• Attention to detail

Personal suitability

• Excellent oral communication


• Excellent written communication


• Organized

Support for persons with disabilities

• Provides awareness training to employees to create a welcoming work environment for persons with disabilities

Support for newcomers and refugees

• Recruits newcomers and / or refugees who were displaced by a conflict or a natural disaster (for example : Ukraine, Afghanistan, etc.)


• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and / or refugees

Support for Indigenous people

• Provides cultural competency training and / or awareness training to all employees to create a welcoming work environment for Indigenous workers

Support for mature workers

• Provides staff with awareness training to create a welcoming work environment for mature workers

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example : anonymizing the hiring process, etc.)


• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

• Work Term: Permanent


• Work Language: English


• Hours: 30 hours per week