administrative assistant

Ethos CPA LLP; Burnaby; On-site; CAD 45,000 - 65,000; Full time

Job summary

Un cabinet comptable à Burnaby recherche un employé permanent pour un poste impliquant la coordination des flux d'information, la gestion de la correspondance et des tâches administratives. Le candidat idéal, ayant au moins 5 ans d'expérience, doit maîtriser des outils comme MS Excel et Google Docs. Un bon niveau de communication écrite et orale est essentiel. Les horaires sont de 30 à 40 heures par semaine, avec des conditions de travail flexibles et une attention particulière portée aux détails.

Benefits

Stationnement gratuit disponible

Qualifications

• Expérience de 5 ans ou plus.
• Capacité à travailler de manière autonome.
• Attention aux détails dans un environnement dynamique.

Responsibilities

• Coordonner les flux d'information au sein de l'équipe.
• Préparer et rédiger les comptes rendus des réunions.
• Gérer les fournitures de bureau.

Skills

Communication orale excellente

Communication écrite excellente

Organisation

Multitâche

Education

Diplôme de 1 à 2 ans dans un domaine pertinent

Tools

MS Excel

MS Word

Google Docs

Adobe Acrobat Reader

Job description

Job Details

• Durée de l'emploi : Permanent
• Langue de travail : Anglais
• Heures de travail : 30 to 40 hours per week
• Expérience :

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience

Work setting

• Accounting firm

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Electronic scheduler
• Accounting software
• MS Office
• Adobe Acrobat Reader
• Google Drive
• Electronic mail

Technical terminology

• Financial
• Business

Area of specialization

• Correspondence
• Reports and records
• Financial statements
• Invoices
• Charts, tables, graphs and diagrams
• Accounting

Security and safety

• Basic security clearance

Transportation / travel information

• Own transportation
• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Time management
• Due diligence

Screening questions

• Are you currently a student?
• Are you currently legally able to work in Canada?
• What is the highest level of study you have completed?

Experience

• 5 years or more

Other benefits

• Free parking available

Support for persons with disabilities

• Provides awareness training to employees to create a welcoming work environment for persons with disabilities

Support for newcomers and refugees

• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and / or refugees

Support for youths

• Provides awareness training to employees to create a welcoming work environment for youth

Support for Veterans

• Provides awareness training to employees to create a welcoming work environment for Veterans

Support for Indigenous people

• Provides cultural competency training and / or awareness training to all employees to create a welcoming work environment for Indigenous workers

Support for mature workers

• Provides staff with awareness training to create a welcoming work environment for mature workers

Supports for visible minorities

• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities